DAFR8160

DAFR8160 - TRIAL BALANCE BY FUND
Report Documentation
December 9, 1991

PURPOSE

The purpose of the DAFR8160 is for general ledger control by providing the monthly fund balances. This report is used to balance financial statements.

DESCRIPTION

For each general ledger account within the general ledger category, the description, beginning balance, debits, credits, ending balance and debit/credit indicator are displayed. The "beginning balance" is the year-to-date balance at the beginning of the month requested; the amounts shown for the "debits" and "credits" are the actual amounts debited or credited to the general ledger account during the month requested; the "ending balance" is computed from the "beginning balance," "debits" and "credits."
The report page breaks by fund, division and agency, as appropriate.
The DAFR8160 is sorted by fund, general ledger category and general ledger account, as appropriate.
This report totals the beginning balance, debits, credits and ending balance by general ledger category, fund and agency. The DAFR8160 is grand totaled.

DATA SOURCE

General Ledger File

REQUIRED REPORT OPTIONS

Period

CM -	Current month - The report will display cumulative month-to-date information through the day in the current month for which the report is generated. This option is used for daily reports to monitor the current month as it progresses.
PM -	Prior month - The report will display cumulative month-to-date information through the end of the prior month.

Organization Level

0 -	No organization level sort - Information will be displayed without agency or division detail breaks. This would primarily be used at the central level to obtain information statewide without agency breaks.
1 -	Agency sort - Information will be displayed by agency with agency page breaks and totals.

Fund

0 -	No fund level sort - Information will be displayed without fund detail breaks. This would be useful when a sort which crosses funds is desired.
1 -	Fund sort - Information will be displayed by fund with page breaks and totals for each fund.

Special Selection 1

Fund Code - The report will be limited to the fund specified.

All - The report will contains all funds, as appropriate.

Generate Date

Specific - (MMDDYY format) The report will be generated once, on the specific date specified. The date must be either the current date or a valid future date.

Daily - The report will generate each day the system is cycled.

Month - The report will generate when the monthly reports are printed after the close of the
month.

COMMENTS

The DAFR8160 is requestable by agencies.
If an agency wants to monitor both months during concurrent processing periods, a separate daily report request for the prior month must be established on the first working day of the new month. This request should be deleted as soon as the prior month has been closed. If the request is not deleted, the agency will continue to receive the prior month report even though the data will not be changing.