DAFR8180

DAFR8180 - TRIAL BALANCE BY TRANSACTION CODE
Report Documentation
Revised August 25, 1992

PURPOSE

The purpose of the DAFR8180 is for general ledger control by providing the monthly balances by transaction code. This report is used to balance financial statements.

DESCRIPTION

For each transaction code within the general ledger, the description, debit/credit indicator, beginning balance, debits, credits and ending balance are displayed. The "beginning balance" is the year-to-date balance at the beginning of the month requested; the amounts shown for the "debits" and "credits" are the actual amounts debited or credited to the general ledger account during the month requested; the "ending balance" is computed from the "beginning balance," "debits" and "credits."
The report page breaks by fund, as appropriate.
The DAFR8180 is sorted by fund, general ledger account and transaction code, as appropriate.
This report totals the beginning balance, debits, credits and ending balance by general ledger account and fund. The DAFR8180 is grand totaled.

DATA SOURCE

General Ledger File

REQUIRED REPORT OPTIONS

Period

CM -	Current month - The report will display cumulative month-to-date information through the day in the current month for which the report is generated. This option is used for daily reports to monitor the current month as it progresses.
PM -	Prior month - The report will display cumulative month-to-date information through the end of the prior month.

Fund

0 -	No fund level sort - Information will be displayed without fund detail breaks. This would be useful when a sort which crosses funds is desired.
1 -	Fund sort - Information will be displayed by fund with page breaks and totals for each fund.

Special Selection 1

Fund Code - The report will be limited to the fund specified.

All - The report will contains all funds, as appropriate.

Generate Date

Specific - (MMDDYY format) The report will be generated once, on the specific date specified. The date must be either the current date or a valid future date.

Daily - The report will generate each day the system is cycled.

Month - The report will generate when the monthly reports are printed after the close of the month.

COMMENTS

This report is requestable by agencies.
This report can be selected for a specific agency by inserting the desired agency number in the agency field on the STARS Report Request Table entry screen, S091.
If an agency wants to monitor both months during concurrent processing periods, a separate daily report request for the prior month must be established on the first working day of the new month. This request should be deleted as soon as the prior month has been closed. If the request is not deleted, the agency will continue to receive the prior month report even though the data will not be changing.