DAFR8220

DAFR8220 - ACCOUNTS PAYABLE AGING
Report Documentation
September 30, 1991

PURPOSE

This report provides agencies with a listing of those transactions for which a voucher payable has been established but a warrant has not yet been written. It serves as a way to ensure that all warrant writing transactions for the prior month have been completed at the time that month is closed.

DESCRIPTION

For each outstanding accounts payable item (document number/suffix), this report displays the vendor name, agency and index. It then shows the total amount of the item and categorizes it by age group: 0-30 days, 31-60 days and over 60 days. A percentage of the total is provided for each age group by fund, division and agency.
The report page breaks by fund group, division and agency, as appropriate.
The report is sorted by agency, division, fund, vendor name and document number/suffix, as appropriate.
Totals are provided by fund, division, and agency.

DATA SOURCE

Warrant Writing File

REQUIRED REPORT OPTIONS

Period

CM -	Current month - The report will display cumulative month-to-date information through the day in the current month for which the report is generated. This option is used for daily reports to monitor the current month as it progresses.
PM -	Prior month - The report will display cumulative month-to-date information through the end of the prior month. All monthly report requests to be run through the normal month end process should use this option.

Organization Level

0 -	No organization level sort - Information will be displayed without agency or division detail breaks. This would primarily be used at the central level to obtain information statewide without agency breaks.
1 -	Agency sort - Information will be displayed by agency with agency page breaks and totals.
2 -	Division sort - Information will be displayed by division within an agency with page breaks by division and totals by division and agency.

Fund

0 -	No fund level sort - Information will be displayed without fund detail breaks. This would be useful when a sort which crosses funds is desired.
1 -	Fund sort - Information will be displayed by fund with page breaks and totals for each fund.

Generate Date

Specific - (MMDDYY format) The report will be generated once, on the specific date specified. The date must be either the current date or a valid future date.

Daily - The report will generate each day the system is cycled.

Month - The report will generate when the monthly reports are printed after the close of the month.

COMMENTS

This report is requestable by agencies.
A warrant will not be generated until the entire related document is cleared from suspense. It is possible that a partial document would appear on this report until suspense has been resolved.
Reports will be created only if there are transactions to report.
It is recommended that agencies request this report on a monthly basis.