DAFR8250

DAFR8250 - GENERAL LEDGER ACCOUNT ANALYSIS
Report Documentation
Revised August 25, 1992

PURPOSE

This report provides agencies with general ledger account beginning and ending balances and activity for the month. It also compares the transaction amounts from the general ledger account to the transaction amounts in the history file and displays any variances.

DESCRIPTION

For each general ledger account number, this report displays the beginning balance for the month, the transaction detail for each transaction posting to that account during the month, the transaction amount as a debit or a credit and the month end balance. There is a debit/credit indicator for each beginning and ending balance to show the status of that balance.
When requested on a daily basis, this report is cumulative from the first day of the current calendar month through the current day.
The report page breaks by fund, division and agency as appropriate.
The report is sorted by agency, division, fund, general ledger category, general ledger account number, effective date, batch agency, batch date, batch type, batch number and batch sequence number, as appropriate.
Total debits and total credits for the month's activity are provided by general ledger account number.

DATA SOURCE

General Ledger File and History File

REQUIRED REPORT OPTIONS

Period

CM -	Current month - The report will display cumulative month-to-date information through the day in the current month for which the report is generated. This option is used for daily reports to monitor the current month as it progresses.
PM -	Prior month - The report will display cumulative month-to-date information through the end of the prior month. All monthly report requests to be run through the normal month end process should use this option.

Organization Level

0 -	No organization level sort - Information will be displayed without agency or division detail breaks. This would primarily be used at the central level to obtain information statewide without agency breaks.
1 -	Agency sort - Information will be displayed by agency with agency page breaks.

Fund Level

0 -	No fund level sort - Information will be displayed without fund detail breaks. This would be useful when a sort which crosses funds is desired.
1 -	Fund sort - Information will be displayed by fund with page breaks for each fund.

Special Select 1

This option enables the requestor to specify a four digit fund number and only transactions within that fund will be displayed. "ALL" should be used to obtain information for all funds within the agency.

Special Select 2

This option enables the requestor to specify a four digit general ledger account number and only transactions associated with that account number will be displayed. "ALL" should be used to obtain information for all general ledger accounts within the agency.

Generate Date

Specific Date - MMDDYY format - The report will be generated once, on the specific date specified. The date must be either the current date or a valid future date.

Daily - The report will generate each day the system is cycled.

Month - The report will generate when the monthly reports are printed after the close of the
month.

COMMENTS

This report is requestable by agencies.
Agencies should not request both monthly and daily versions of this report since the last daily report of the month will be identical to the monthly version.
The report will only display those transactions which have processed completely through the system. It will not reflect the impact of on-line entered transactions that have not been released for final processing or batch transactions that have not yet cleared the error file.
If an agency wants to monitor both months during concurrent processing periods, a separate daily report request for the prior month must be established on the first working day of the new month. This request should be deleted as soon as the prior month has been closed. If the request is not deleted, the agency will continue to receive the prior month report even though the data will not be changing.