DAFR8290

DAFR8290 - EXPENDITURES BY BUDGET UNIT, PROGRAM AND OBJECT
Report Documentation
Revised August 25, 1992

PURPOSE

This report provides agencies with a comparison of their financial plan with actual expenditures and encumbrances to the program level. For agencies not utilizing the financial plan feature, it provides current month and year-to-date expenditure and encumbrance information and balances.

DESCRIPTION

For each budget unit and for each fund, object level and/or program level within a budget unit (depending on the report options requested), this report displays the financial plan amount, current month and year-to-date expenditures, firm and contingent encumbrances, the amount available and pre-encumbrances. The amount available is calculated by subtracting year-to-date expenditures and firm and contingent encumbrances from the financial plan amount. The pre-encumbrance amount is a memorandum figure for information and not used in any of the calculations.
The report page breaks by PCA, activity, function, budget unit, budget fiscal year, fund, division and agency, as appropriate.
The report is sorted by agency, division, fund, budget fiscal year, budget unit, PCA and expenditure object level 1, 2 and subobject, as appropriate. Budget fiscal year and budget unit are hard coded and these selections may not be modified.
Totals are provided by expenditure object level 1, 2 and subobject, PCA, activity, function, budget unit, budget fiscal year, fund, division, agency and grand total.

DATA SOURCE

Operating File

REQUIRED REPORT OPTIONS

Period

CM -	Current month - The report will display cumulative month-to-date information through the day in the current month for which the report is generated. This option is used for daily reports to monitor the current month as it progresses.
PM -	Prior month - The report will display cumulative month-to-date information through the end of the prior month. All monthly report requests to be run through the normal month end process should use this option.

Organization Level

0 -	No organization level sort - Information will be displayed without agency or division detail breaks. This would primarily be used at the central level to obtain information statewide without agency breaks.
1 -	Agency sort - Information will be displayed by agency with agency page breaks and totals.
2 -	Division sort - Information will be displayed by division within an agency with page breaks by division and totals by division and agency.

Program Level

0 -	No program level sort - Information will be displayed without program detail breaks. This would be useful when a sort which crosses programs is desired.
1 -	Function level sort - Information will be displayed by the first two digits of the PCA with page breaks and totals by function.
2 -	Activity level sort - Information will be displayed by the third and fourth digits of the PCA with page breaks by activity and totals by activity and function.
6 -	PCA level sort - Information will be displayed by the PCA with page breaks by PCA and totals by PCA, activity and function.

Object Level

0 -	No object level sort - Information will be displayed without object detail breaks. This would be useful when a sort which crosses objects is desired.
1 -	Object level 1 sort - Information will be displayed by the highest summarization level of object codes with totals by object level 1.
2 -	Object level 2 sort - Information will be displayed by the secondary summarization level of object codes with totals by object levels 1 and 2.
3 -	Expenditure subobject sort - Information will be displayed by expenditure subobject with totals by expenditure object levels 1, 2 and subobject.

Fund

0 -	No fund level sort - Information will be displayed without fund detail breaks. This would be useful when a sort which crosses funds is desired.
1 -	Fund sort - Information will be displayed by fund with page breaks and totals for each fund.

Generate Date

Specific - (MMDDYY format) The report will be generated once, on the specific date specified. The date must be either the current date or a valid future date.

Daily - The report will generate each day the system is cycled.

Month - The report will generate when the monthly reports are printed after the close of the month.

COMMENTS

This report is requestable by agencies.
The report will reflect the impact of on-line entered transactions that have not been released for final processing and have not yet appeared on the daily transaction registers.
The available balance is only in reference to the financial plan entered. It does not represent actual spending authority or cash.
The report options requested to be displayed or required for this report must have also been entered on the financial plan transaction detail in order for the financial plan to be displayed on the report.