DAFR8360

DAFR8360 - EXPENDITURES BY FUND, INDEX, PCA AND SUB-OBJECT
Report Documentation
Revised August 25, 1992

PURPOSE

This report provides agencies with detailed information about current month and year-to-date expenditures without going to the transaction level. It may be used in the reconciliation of expenditures to STARS.

DESCRIPTION

This report displays the title and current month and year-to-date expenditure amounts for each PCA and for each expenditure object level within a PCA if an object level is requested.
The report page breaks by budget unit/index, budget fiscal year, fund, division and agency, as appropriate.
The report is sorted by agency, division, fund, budget fiscal year, budget unit/index, PCA and expenditure object level 1, 2 and subobject, as appropriate. Budget fiscal year and budget unit/index are hard coded and these selections may not be modified.
Totals are provided by expenditure object level 1, 2 and subobject, PCA, index, budget unit, budget fiscal year, fund, division, agency and grand total.

DATA SOURCE

Operating File

REQUIRED REPORT OPTIONS

Period

CM -	Current month - The report will display cumulative month-to-date information through the day in the current month for which the report is generated. This option is used for daily reports to monitor the current month as it progresses.
PM -	Prior month - The report will display cumulative month-to-date information through the end of the prior month. All monthly report requests to be run through the normal month end process should use this option.

Organization Level

0 -	No organization level sort - Information will be displayed without agency or division detail breaks. This would primarily be used at the central level to obtain information statewide without agency breaks.
1 -	Agency sort - Information will be displayed by agency with agency page breaks and totals.
2 -	Division sort - Information will be displayed by division within an agency with page breaks by division and totals by division and agency.
6 -	Index sort - Information will be displayed by index code with page breaks and totals by index code, division and agency. If index code and budget unit are the same and the report has a hard coded budget unit sort, the index sort is not needed.

Object Level

0 -	No object level sort - Information will be displayed without object detail breaks. This would be useful when a sort which crosses objects is desired.
1 -	Object level 1 sort - Information will be displayed by the highest summarization level of object codes with totals by object level 1.
2 -	Object level 2 sort - Information will be displayed by the secondary summarization level of object codes with totals by object levels 1 and 2.
3 -	Expenditure subobject sort - Information will be displayed by expenditure subobject with totals by expenditure object levels 1, 2 and subobject.

Fund

0 -	No fund level sort - Information will be displayed without fund detail breaks. This would be useful when a sort which crosses funds is desired.
1 -	Fund sort - Information will be displayed by fund with page breaks and totals for each fund.

Generate Date

Specific - (MMDDYY format) The report will be generated once, on the specific date specified. The date must be either the current date or a valid future date.

Daily - The report will generate each day the system is cycled.

Month - The report will generate when the monthly reports are printed after the close of the month.

COMMENTS

This report is requestable by agencies.
The report will reflect the impact of on-line entered transactions that have not been released for final processing and have not yet appeared on the daily transaction registers.