Federal Excise Tax Information
Please Contact Bernie Kahler at 296-2101 or email
for additional information
With agencies responsible
for directly purchasing fuel for both rental vehicles and agency owned vehicles,
your agency will need to take appropriate action to claim any refunds of federal
excise tax that may be available to your agency.
At the close of each quarter, the Division of Accounts and Reports sends each agency a report
extracted from STARS that lists all motor fuel purchases made by the agency.
Agencies are asked to verify that the purchases included federal excise
tax, and add the number of gallons purchased, along with the appropriate excise
tax rate per gallon.
The Division of Accounts
and Reports accumulates the completed reports, and submits a consolidated excise
tax refund request to the federal government. When the refund check is received, it is deposited into the appropriate
agency accounts via journal voucher.
Federal Excise Tax FAQ
Q. What object codes are included on the quarterly report extracted from STARS?
A. At this time, object codes included on this report are:
3508 Motor Vehicle Parts, Supplies and Accessories - BPC Purchases
3550 Aircraft Fuel
3910 Agricultural Supplies, Materials and Parts
Q. Can I claim a federal excise tax refund for purchases of fuel for state vehicles that has been reimbursed to a state employee?
A. No - the refund can be claimed only on direct purchases of fuel by the State of Kansas. This includes payments made to fuel providers or made with Automotive BPCs.
Q. Do I claim a Federal Excise Tax refund for fuel purchases made with Wright Express
A. Yes, but only on those fuel purchases identified on the monthly Vehicle Analysis Reports where federal excise tax was paid to Wright Express.
Q. How do I know what rate per gallon I may claim as a refund?
A. The refund rate is based on the date of purchase and type of fuel. The appropriate rates for each quarter will be included in the cover letter sent with the report.
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Page last modified on:September 27, 2012