| 1.0 |
SUBJECT: Executive
Order NO. 2001-02 for Donor Leave |
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| 2.0 |
EFFECTIVE
DATE: March 4, 2001 |
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| 3.0 |
DISTRIBUTION: Agency Human Resource Managers |
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| 4.0 |
FROM: Bobbi J. Mariani, Director DATE:
March 1, 2001 |
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| 5.0 |
PURPOSE: To
clarify the implementation procedures for the State of Kansas Donor
Leave policy per Executive Order NO. 2001-02. |
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| 6.0 |
BACKGROUND: |
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Governor Bill Graves
issued Executive Order NO. 2001-02, which creates a new category of
paid leave for state employees in the executive branch of Kansas
government and employees of Kansas regents institutions. The Kansas
Donor Leave Program provides approved recovery time away from work for
employees who choose to donate organs, tissue, bone marrow, blood, or
blood products. |
| 7.0 |
IMPLEMENTATION
GUIDELINES: |
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| 7.1 |
Under
the Kansas State Donor Program, all classified and
unclassified benefits eligible employees may receive paid
leave in accordance with the following criteria: |
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a) Employees
may receive up to 30 working days of paid leave for recovery
from an organ or tissue donation procedure. |
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b) Employees
may receive up to 7 working days of paid leave following the
donation of bone marrow. |
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c) Employees
may receive 1.5 hours of paid leave every 4 months for the
donation of blood. |
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d) Employees
may receive 3 hours of paid leave every 4 months for the
donation of blood platelets or other approved blood products. |
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| 7.2 |
Donor
Leave will not be counted against an employee’s FMLA
entitlement. (K.A.R. 1-9-27) |
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| 7.3 |
Donor
Leave does not count as time worked for FLSA purposes. All
Donor Leave will be paid at the regular rate. |
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| 7.4 |
Donor
Leave will only be paid for leave taken during regularly
scheduled work hours. |
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| 7.5 |
An
employee does not have to exhaust any accrued vacation leave,
sick leave, or compensatory time before being eligible to
receive donor leave. |
| 7.6 |
Benefits
eligible probationary employees are eligible to receive donor
leave. |
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| 7.7 |
Donor
leave applies only to active employees who donate organs,
tissue, marrow, blood or blood products. Donor leave may
not be used to care for family members who are donors. |
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7.8 |
An
employee shall request donor leave in accordance with procedures
set forth in K.A.R. 1-9-3(a). |
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| 7.9 |
Do
not record leave for state sponsored blood drives. This time
will not count against the 1.5 hrs allowed every 4 months under
the Donor Leave program. |
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| 7.10 |
Approved
Donor Leave will count toward leave accrual (CTLA). |
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| 8.0 |
SHARP TIME AND LEAVE PROCEDURES |
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| 8.1 |
Use
the following earning codes to enter donor leave into the
SHARP system: |
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a) DON
– Donor Leave #2001-02 – for non-exempt employees |
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b) DNE
– Donor Leave #2001-02 – for exempt employees |
| 8.2 |
Enter
the leave in .25 hour increments for both non-exempt and
exempt employees. |
| 8.3 |
These
earnings codes are set up like the Relief from Duty and
Funeral Leave earnings codes. There is no SHARP leave balance
associated with Donor Leave. |
| 8.4 |
Agencies
are responsible for documenting and keeping track of donor
leave usage. The SHARP system does not keep a running total of
the donor code’s usage. However, agency personnel with
security access to the SHARP Time and Leave window may view
employee timesheets and add the number of days or hours the
code has been used to determine if an employee is nearing the
maximum allowed. |
| 8.5 |
The
usage of Donor Leave earnings codes will display on the
donating employee’s checkstub and Total Compensation
Statement as "Other." |
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| 9.0 |
REFERENCES: Executive
Order NO. 2001-02; K.A.R. 1-9-3(a); K.A.R. 1-9-27. |
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| 10.0 |
CONTACT
PERSON: Brent
Smith at brent.smith@da.ks.gov or (785) 296-1432. |
