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SUBJECT:
Implementation Guidelines for Participation in the Kansas Mentors
Program |
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| 2.0 |
EFFECTIVE DATE:
August 24, 2008 |
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| 3.0 |
DISTRIBUTION:
State HR Directors |
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| 4.0 |
FROM: George
Vega, Director DATE: August 19, 2008 |
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| 5.0 |
PURPOSE:
To establish the procedures for employees to participate in the
Kansas Mentors program, as authorized by Executive Order NO. 08-10.
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| 6.0
| BACKGROUND:
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Governor Kathleen Sebelius issued Executive Order NO.
08-10, which approves time away from the worksite for State employees
for working with an approved mentoring program.
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PROCEDURES: |
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7.1 |
All full-time, classified and unclassified employees
in the Executive Branch are eligible to spend up to 90 minutes of
regularly scheduled work time per pay period working with an approved
mentoring program. |
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7.2 |
For the purposes of this Bulletin, an “approved mentoring
program” is one that is registered with the Kansas Mentors
program and listed as a Kansas Mentors Gold Star Program at the
following link: http://www.kansasmentors.org/goldstar.htm
a) Each agency is responsible for verifying that the mentoring program
for which an employee is requesting time away from the worksite
is an approved mentoring program.
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7.3 |
Time spent working with an approved mentoring program pursuant
to this Bulletin shall be considered time worked for FLSA purposes.
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7.4 |
Employees may use up to 90 minutes of work time per pay period to
work with an approved mentoring program. This time must fall within
the employee’s regular work schedule and shall not be used during
or result in overtime for non-exempt employees.
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7.5 |
Requests to spend time away from the worksite pursuant to this Bulletin
must be submitted and approved in accordance with applicable agency
procedures. |
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7.6 |
Requests to spend time away from the worksite pursuant to this Bulletin
may be denied for any of the following reasons:
a) The activity for which time away from the worksite is requested
is not an approved mentoring program;
b) The request is not submitted and approved in accordance with agency
procedures;
c) The most recent performance review rating of the employee requesting
time away from work is unsatisfactory;
d) If, after considering reasonable alternatives and options, it is
determined that the employee’s absence will unreasonably interfere
with the business of the agency and the services provided by the agency;
and/or
e) For any other reason for which the appointing authority deems that
the employee’s absence would not be in the best interests of
the State of Kansas.
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7.7 |
Even while working with an approved mentoring program away from
the worksite, State of Kansas employees are subject to the same expectations
with respect to their conduct as they would be if they were performing
their regular duties.
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| 8.0 |
SHARP TIME AND LEAVE PROCEDURES |
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8.1 |
Use the following earning codes to record time spent away from the
worksite pursuant to this Bulletin in the SHARP system:
a) KME – Kansas Mentor Program - Exempt
b) KMP – Kansas Mentor Program
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8.2 |
Enter the time spent working with the Kansas Mentor Program in .25
hour increments for both non-exempt and exempt employees. |
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8.3 |
Agencies are responsible for documenting and keeping track of time
spent away from the worksite pursuant to this Bulletin, including
insuring that employees do not use more than 90 minutes per pay period.
The SHARP system does not store a balance of this code.
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| 9.0 |
REFERENCES: Executive Order NO 08-10:
http://www.governor.ks.gov/executive/Orders/exec_order0810.htm
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| 10.0 |
CONTACT PERSONS: Brent Smith at Brent.Smith@da.ks.gov
or by phone at (785) 296-1432. |
