STOREKEEPER SPECIALIST

1317K2

Pay Grade:  18

DEFINITION OF WORK

Summary

This is warehouse work involving the performance of clerical and manual functions of average difficulty under general supervision. Responsibilities are directing the operation of a storeroom.

Standard Classification Factors

Supervision Received - LEVEL B: "Under general supervision…" Employees working under general supervision usually receive some instructions with respect to the details of most assignments but are free to develop their own work sequences within established procedures, methods and policies. They are often physically removed from their supervisor and subject to only periodic checks.

Difficulty - LEVEL B: Average… Where the employee is confronted with a variety of duties susceptible to different methods of solution which, in turn, places a correspondingly higher demand upon resourcefulness and concentration. Positions which require the analysis and evaluation of raw data and the rendering of conclusions would, in many instances, fall into this category.

Complexity - LEVEL C: Work is of a standardized nature that may involve a variety of duties. Analytical thought becomes more important at this level due to increased data and changing situations. Tasks usually have several steps, some of which may not be directly related. Alternatives may exist for processes or methods to be used in solving problems. Workers at this level exercise a moderate amount of independent judgment. Work is controlled by routine review and reporting to or consultation with supervisors. When guidelines exist at this level, they tend to be more complicated or technical in nature requiring careful interpretation.

Consequence of Actions or Decisions - LEVEL B: Consequences of actions or decisions at this level are minor as the work is normally reviewed regularly and errors are usually detected in following operations. Errors may be disruptive to co-workers or may cause minor inefficiency. Costs due to errors are minimal.

Contacts - LEVEL B: The purpose of the contact is to plan, coordinate and advise on work efforts, interpret guidelines or instructions, elicit opinions or give guidance on the basis of facts to resolve common issues or problems when the information is not sensitive in nature or the individuals or groups are working toward mutual goals and have basically cooperative attitudes. Well developed communication skills are required.

Physical Demands - LEVEL D: The work requires considerable physical exertion.

Environmental Conditions - LEVEL C: The work environment involves hazards, risks or discomforts typical of working with or around machinery with exposed moving parts, irritant chemicals, heavy equipment or abusive or hostile clientele and patients. Exposure to disagreeable weather conditions and extreme levels of temperature, ventilation, lighting and sound are normal. Protective clothing or gear and specific safety standards or procedures may be required. Serious injury is possible.

Supervision/Leadership - LEVEL B: Involves functional leadership responsibility. As a "senior worker", performing essentially the same or similar work as those overseen, responsibility includes training, instructing, scheduling and reviewing. As a "project leader" may be responsible for a phase(s) of a single project which includes planning, coordinating and reviewing the work of others. This level may also involve limited administrative responsibility such as participating in the evaluation of work performance.

Distinguishing Factors

Differs from Administrative Support classes where work performed requires the use of limited independent judgment in determining methods and procedures to be used in making minor decisions and the use of normal communication skills.

EXAMPLES OF WORK PERFORMED

Monitors storage areas, stock cards, log sheets, computer printouts and other disbursement records in order to keep track of inventory quantities and to determine reorder needs.

Supervises, trains and provides assistance to subordinates concerning receipt, disbursement, storage and issuances of supplies, materials and equipment; supervises preparation of requisitions.

Receives and examines office supplies, materials, equipment, food-stuffs and other goods, verifies receipt of items, checks the quantity and quality of received goods against purchase orders and receiving documents and notes discrepancies; takes physical inventories.

Fills orders, issues materials over-the-counter and prepares goods for transfer or shipping.

Records information on stock cards, log sheets, ledgers and other remaining forms in order to keep a balance on items and their locations, prepares or updates vendor catalogs and maintain current totals of transfer charges.

Establishes, modifies and maintains receiving, stocking, storage, disbursing and loan procedures.

Insures proper completion, computation and accuracy of physical inventory reports, disbursement forms and other related documents.

REQUIRED KNOWLEDGES, ABILITIES, AND SKILLS

*Knowledge of commonly accepted receiving practices.

Knowledge of supervisory techniques.

*Knowledge of basic physical inventory procedures.

Knowledge of basic perpetual inventory procedures.

Knowledge of safe machine operating procedures.

*Ability to recognize corresponding numbers and letters.

*Ability to accurately transfer/record numerical and alphabetical figures.

*Ability to follow written and verbal instructions.

*Ability to make basic arithmetic computations.

*Ability to communicate verbally in an understandable and tactful manner.

*Ability to establish effective business and working relationships.

*Ability to establish effective working relationships with fellow employees.

Ability to read, understand, and use various cataloging systems.

*Ability to compare information and recognize discrepancies.

*Ability to understand and follow prescribed storekeeping procedures.

*Ability to follow safety procedures.

Physical strength and stamina sufficient to lift heavy objects.

*Necessary at Entry

MINIMUM REQUIREMENTS:

One year of experience in storekeeping, including receiving, inspecting, cataloging, and storing goods and maintaining inventory records. Education may be substituted for experience as determined relevant by the agency.

NC:  12/86
REV: 08/88
REV: 12/95
REV: 10/98
REV: 02/00
REV: 11/01
REV: 08/05
REV: 06/07
REV: 06/08