LIBRARY ASSISTANT I

1998E1

Pay Grade:  16

DEFINITION OF WORK

Summary

This is specialized, technical and/or archival library work. Work involves assisting in performing a limited scope of library tasks in such areas as circulation, cataloging, acquisitions, serials, inter-library loans, bindery, preservation, storage or a related area.

Standard Classification Factors

Supervision Received - LEVEL A: "Under immediate supervision…" "Immediate" means that the employee has little or no authority to select alternative work methods or to render independent judgments of any consequence. Each task is performed according to detailed instructions, written or oral. Assignments are usually for a short duration and when completed are usually checked for accuracy, adherence to instructions and established regulations, as well as the worker’s rate of performance.

Difficulty - LEVEL A: Routine… Where the work is usually repetitive and the employee works from detailed instructions, the difficulty is usually limited to accuracy and speed.

Complexity - LEVEL B: Work is of a structured nature including duties that have several related steps. This level involves simple analysis of data, identification of easily distinguishable facts and recognition of differences in related situations. Workers at this level exercise limited independent judgment in determining methods or procedures to be used in making minor decisions. Work is normally controlled by frequent review and consultation with supervisors. When guidelines exist at this level, they are usually specific and aid in determining an approach to problems or situations. Workers at this level must be able to identify basic differences in situations to determine the actions which need to be taken.

Consequence of Actions or Decisions - LEVEL B: Consequences of actions or decisions at this level are minor as the work is normally reviewed regularly and errors are usually detected in following operations. Errors may be disruptive to co-workers or may cause minor inefficiency. Costs due to errors are minimal.

Contacts - LEVEL B: The purpose of the contact is to plan, coordinate and advise on work efforts, interpret guidelines or instructions, elicit opinions or give guidance on the basis of facts to resolve common issues or problems when the information is not sensitive in nature or the individuals or groups are working toward mutual goals and have basically cooperative attitudes. Well developed communication skills are required.

Physical Demands - LEVEL B: The work requires light physical exertion. The employee may be required to perform handling activities with lightweight or easily moved items (e.g. books, file folders, boxes of office supplies, small machine parts, etc.); perform moving activities for brief periods; operate light equipment; perform repetitive motions for brief periods; confined to a work area.

Environmental Conditions - LEVEL A: The work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms, or libraries. Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment. Exposure to deviations from pleasant environmental conditions is only occasional. The likelihood of injury is remote.

Supervision/Leadership - LEVEL A: No supervisory or leadership responsibility; may explain work instructions or assist in training others.

Distinguishing Features

Differs from the Library Assistant II class in which the incumbents perform a full-range of library tasks such as assisting in library collection development, conducting difficult searches of library materials, and performing limited cataloging activities.

EXAMPLES OF WORK PERFORMED

Performs routine bibliographic searches and maintenance of library records by generating, interpreting, modifying, updating, and verifying bibliographic and holdings record data according to local and national standards.

Provides basic information to patrons by utilizing standard sources of information, such as indexes, handbooks, encyclopedias, and electronic databases. Directs patrons to appropriate unit required; explains policies and procedures.

Formats and enters complete or modified record sets and updates into established library data files.

Assists higher-level library staff by performing routine library tasks in an assigned area.

Searches and proofs records through a computerized library system, such as the On-line Computer Library Center; may use a computerized library system in place of card catalog.

May work with foreign language or specialized subject area materials.

May train and supervise clerical or student employees performing routine library functions.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

Knowledge

*Knowledge of routine library techniques, methods and procedures.

*Knowledge of written communications.

Knowledge of master records, reference sources and procedures used in bibliographic searching and descriptive cataloging.

Knowledge of principles and techniques of supervision.

Knowledge of foreign languages or specialized subject areas.

Abilities

*Ability to verify the accuracy of bibliographic information and maintain exact records.

*Ability to establish and maintain effective working relationships with patrons, librarians and other library personnel.

*Ability to comprehend written and oral technical instructions and communicate effectively.

*Ability to perform arithmetic computations.

*Necessary at Entry

MINIMUM REQUIREMENTS:

One year of experience in library work or administrative support work. Education may be substituted for experience as determined relevant by the agency.

NC:  06/93
REV: 12/95
REV: 10/98
REV: 02/00
REV: 08/05