LIBRARY ASSISTANT II

1999E1

Pay Grade:  18

DEFINITION OF WORK

Summary

This is specialized, technical and/or archival library work. Work involves assisting in performing a full-range of library tasks in such areas as collection development, arrangement, preservation and storage. Work may also involve overseeing a library function such as circulation or reserve, or performing various cataloging activities.

Standard Classification Factors

Supervision Received - LEVEL B: "Under general supervision..." Employees working under general supervision usually receive some instructions with respect to the details of most assignments but are free to develop their own work sequences within established procedures, methods and policies. They are often physically removed from their supervisor and subject to only periodic checks.

Difficulty - LEVEL B.: Average - Where the employee is confronted with a variety of duties susceptible to different methods of solution which, in turn, places a correspondingly higher demand upon resourcefulness and concentration. Positions which require the analysis and evaluation of raw data and the rendering of conclusions would, in many instances, fall into this category.

Complexity - LEVEL C: Work is of a standardized nature that may involve a variety of duties. Analytical thought becomes more important at this level due to increased data and changing situations. Tasks usually have several steps, some of which may not be directly related. Alternatives may exist for processes or methods to be used in solving problems. Workers at this level experience a moderate amount of independent judgment. Work is controlled by routine review and reporting to or consultation with supervisors. When guidelines exist at this level, they tend to be more complicated or technical in nature requiring careful interpretation.

Consequences of Actions and Decisions - LEVEL C: Consequences of actions or decisions at this level are limited in scope and effect as the work is reviewed occasionally. Errors may cause moderate inefficiency. Costs due to errors may be significant.

Contacts - LEVEL B: The purpose of the contact is to plan, coordinate and advise on work efforts, interpret guidelines or instructions, elicit opinions or give guidance on the basis of facts to resolve common issues or problems when the information is not sensitive in nature or the individuals or groups are working toward mutual goals and have basically cooperative attitudes. Well developed communication skills are required.

Physical Demands - LEVEL B.: The work requires light physical exertion. The employee may be required to perform handling activities with lightweight or easily moved items (e.g. books, file folders, boxes of office supplies, small machine parts, etc.); perform moving activities for brief periods; operate light equipment; perform repetitive motions for brief periods; confined to a work area.

Environmental Conditions - LEVEL A: The work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms, or libraries. Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment. Exposure to deviations from pleasant environmental conditions is only occasional. The likelihood of injury is remote.

Supervision/Leadership - LEVEL C: Typically involves limited supervisory responsibility which entails performing as a "first line supervisor" for a small number of employees. Supervision is not the primary responsibility of the job. Responsibility includes training, instructing, scheduling, and reviewing work and recommending hiring and disciplinary actions to-a higher level of authority.

Distinguishing Features

Differs from the Library Assistant I class in which the incumbents perform routine and maintenance library tasks, provide only basic information to library patrons, and perform routine searches of library materials.

Differs from the Library Assistant III class in which the incumbents perform advanced library work by assisting patrons in conducting the more difficult and complex searches of library materials, performing the more difficult cataloging activities, and conducting searches of library materials related to legislative issues or complex academic subject matter.

EXAMPLES OF WORK PERFORMED

Performs difficult bibliographic searches by developing search strategies and using a wide variety of both standard and unique bibliographic tools.

Oversees a library functional area, such as circulation, serials, inter-library loan, government documents, reference, acquisitions, special collections, reserve or a related area; keeps relevant library records and statistics.

Performs complicated copy cataloging and some original cataloging in a limited area for routine or standard library materials; determines the correct form of the main entry, composes descriptive notes, performs authority searches, assigns call numbers and performs subject analyses under close supervision. Follows local and national standards.

May work with foreign language or specialized subject area materials.

Updates the library card catalog or computer system by identifying the need for modifications of bibliographic information with regard to subject, author, title entry, and cross reference changes, additions or deletions.

Provides information to patrons by using standard and unique sources; gives instructions for locating library materials and services; interprets operating policies and procedures of the unit; instructs patrons in the use of library equipment.

Determines the appropriate placement of library materials according to library procedures, standards, and systems; arranges library materials for systematic accessibility; performs techniques necessary to preserve library collections.

Participates in library collection development by suggesting items to be acquired; resolves problems regarding possible duplication of library materials and identifies errors in the shipment of library materials.

Selects, prepares and records library materials for inter-library loan requests or bindery shipment or receipt according to library policy.

May train and supervise a staff of lower-level library assistants, or clerical or student employees.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

Knowledge

*Knowledge of complex library work techniques, methods and procedures.

*Knowledge of library sources and procedures used in bibliographic searching and descriptive and original cataloging.

Knowledge of the principles and techniques of supervision.

*Knowledge of written communications.

Knowledge of foreign languages or specialized subject areas.

Abilities

*Ability to supervise the work of others.

*Ability to distinguish pertinent bibliographic information, verify its accuracy and maintain exact records.

*Ability to establish and maintain effective working relationships with patrons, librarians and other library personnel.

*Ability to comprehend written or oral technical instructions and communicate effectively.

*Ability to perform basic arithmetic computations.

*Necessary at Entry

MINIMUM REQUIREMENTS:

Two years of experience in library work. Education may be substituted for experience as determined relevant by the agency.

NC:   06/93
REV: 12/95
REV: 10/98
REV: 02/00
REV: 08/05