LIBRARY ASSISTANT III

2000E1

Pay Grade:  20

DEFINITION OF WORK

Summary

This is advanced specialized, technical and/or archival library work. Work involves performing complex library activities such as providing advanced technical information to patrons, performing some original cataloging activities, conducting the more difficult bibliographic searches, monitoring assigned library expenditures, conducting tours and overseeing arrangement, preservation and storage of library collections.

Standard Classification Factors

Supervision Received - LEVEL C: "Under direction. . ." Employees at this level usually receive a general outline of the work to be performed and are generally free to develop their own sequences and methods within the scope of established policies. New, unusual, or complex work situations are almost always referred to superior for advice. Work is periodically checked for progress and conformance to established policies and requirements.

Difficulty - LEVEL C: Considerable - Duties which require a high degree of concentration because of the many factors which must be considered and weighed before a decision can be reached. Usually positions that require planning, developing, and coordinating programs and directing fairly large groups of people fall into this category.

Complexity - LEVEL C: Work is of a standardized nature that may involve a variety of duties. Analytical thought becomes more important at this level due to increased data and changing situations. Tasks usually have several steps, some of which may not be directly related. Alternatives may exist for processes or methods to be used in solving problems. Workers at this level experience a moderate amount of independent judgment. Work is controlled by routine review and reporting to or consulting with supervisors. When guidelines exist at this level, they tend to be more complicated or technical in nature requiring careful interpretation.

Consequences of Actions and Decisions - LEVEL C: Consequences of actions or decisions at this level are limited in scope and effect as the work is reviewed occasionally. Errors may cause moderate inefficiency. Costs due to errors may be significant.

Contacts - LEVEL B: The purpose of the contact is to plan, coordinate and advise on work efforts, interpret guidelines or instructions, elicit opinions or give guidance on the basis of facts to resolve common issues or problems when the information is not sensitive in nature or the individuals or groups are working toward mutual goals and have basically cooperative attitudes. Well developed communication skills are required.

Physical Demands - LEVEL B: The work requires light physical exertion. The employee may be required to perform handling activities with lightweight or easily moved items (e.g. books, file folders, boxes of office supplies, small machine parts, etc.); perform moving activities for brief periods; operate light equipment; perform repetitive motions for brief periods; confined to a work area.

Environmental Conditions - LEVEL A: The work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms, or libraries. Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment. Exposure to deviations from pleasant environmental conditions is only occasional. The likelihood of injury is remote.

Supervision/Leadership - LEVEL C: Typically involves limited supervisory responsibility which entails performing as a "first line supervisor" for a small number of employees. Supervision is not the primary responsibility of the job. Responsibility includes training, instructing, scheduling, and reviewing work and recommending hiring and disciplinary actions to a higher level of authority.

Distinguishing Features

Differs from the Library Assistant II class in which the incumbents assist patrons in less difficult searches of library materials and perform less complex cataloging activities.

Differs from the professional library classes in which the incumbents perform professional library work to develop the library's collections and perform original cataloging for all types of materials in a number of languages.

EXAMPLES OF WORK PERFORMED

Provides advanced technical library information to patrons utilizing print and electronic resources which may include abstracts, encyclopedias, periodical and other indices, guides and handbooks, atlases, glossaries, almanacs, and dictionaries.

Performs some original cataloging of complex materials in limited areas in collaboration with a librarian; determine the correct form of the main entry, composes descriptive notes, performs authority searches, maintains consistent authority files; assigns call numbers in an in-house cataloging system and performs subject analyses.

Performs copy cataloging involving complexities in form, language or content by utilizing a computerized cataloging system and knowledge of a foreign language, or specialized subject expertise, subject to review by a librarian.

Performs in the more difficult bibliographic searches for library materials such as those involving subject areas with complex entries.

Develops, disseminates and interprets unit policies, procedures and goals; established training curricula for patrons in the use of library equipment.

Prepares statistical tabulations and reports; oversees library expenditures as assigned.

Participates in collection development and library equipment procurement by recommending items to be acquired.

Answers inquiries regarding library materials and actions of the state legislature by tracking bills, locating amendments and committee reports, providing voting details of the legislators, and providing legislative histories.

Tracks updates on technological developments in library services and legislative reference services; researches future topics being considered by the state legislature.

Oversees the work of indexing legislative bills, preparing cards for legislative bill index catalog and subject authority file, and clipping, indexing and filing newspaper articles relating to state government and the legislature.

Determines appropriate placement of library materials according to library procedures, standards, and systems; arranges library for accessibility; performs techniques necessary to preserve library collections.

May train and supervise lower-level library assistants, or clerical or student employees.

May work with foreign language or specialized subject area materials.

REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS

Knowledge

*Knowledge of library organization, facilities, services, methods and policies.

*Knowledge of library sources and procedures used in bibliographic searching and descriptive and original cataloging.

Knowledge of the principles and techniques of supervision.

Knowledge of foreign languages or specialized subject areas.

Abilities

*Ability to plan, organize, direct, and supervise the work of subordinates.

*Ability to establish and maintain effective working relationships with patrons, librarians, and other library personnel.

*Ability to prepare operating and statistical tabulations and reports.

*Necessary at Entry

MINIMUM REQUIREMENTS:

Three years of experience in library work. Education may be substituted for experience as determined relevant by the agency.

NC:   06/93
REV: 12/95
REV: 10/98
REV: 02/00
REV: 08/05