ACCOUNTING SPECIALIST

4004A1

Pay Grade: 20

DEFINITION OF WORK

Summary

This is paraprofessional accounting work in the maintenance, review and reconciliation of financial records to ensure compliance with accepted accounting principles and standards.

Work may involve performing a wide variety of routine accounting and bookkeeping tasks in an agency with limited fiscal programs, participating in the work of a unit within a centralized accounting operation, or acting as an assistant to a professional accountant involved in the supervision of a phase of a large fiscal operation.

Standard Classification Factors

Supervision Received - LEVEL B: "Under general supervision..." Employees working under general supervision usually receive some instructions with respect to the details of most assignments but are free to develop their own work sequences within established procedures, methods and policies. They are often physically removed from their supervisor and subject to only periodic checks.

Difficulty - LEVEL B: Average - Where the employee is confronted with a variety of duties susceptible to different methods of solution which, in turn, places a correspondingly higher demand upon resourcefulness and concentration. Positions which require the analysis and evaluation of raw data and the rendering of conclusions would, in many instances, fall into this category.

Complexity - LEVEL B: Work is of a structured nature including duties that have several related steps. This level involves simple analysis of data, identification of easily distinguishable facts and recognition of differences in related situations. Workers at this level exercise limited independent judgment in determining methods or procedures to be used in making minor decisions. Work is normally controlled by frequent review and consultation with supervisors. When guidelines exist at this level, they are usually specific and aid in determining an approach to problems or situations. Workers at this level must be able to identify basic differences in situations to determine the actions which need to be taken.

Consequences of Actions and Decisions - LEVEL C: Consequences of actions or decisions at this level are limited in scope and effect as the work is reviewed occasionally. Errors may cause moderate inefficiency. Costs due to errors may be significant.

Contacts - LEVEL B: The purpose of the contact is to plan, coordinate and advise on work efforts, interpret guidelines or instructions, elicit opinions or give guidance on the basis of facts to resolve common issues or problems when the information is not sensitive in nature or the individuals or groups are working toward mutual goals and have basically cooperative attitudes. Well developed communication skills are required.

Physical Demands - LEVEL A: The work is predominantly sedentary and requires minimal or negligible physical exertion. The employee is normally seated; however, the nature of the work allows for periods of standing or walking at will.

Environmental Conditions - LEVEL A: The work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms, or libraries. Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment. Exposure to deviations from pleasant environmental conditions is only occasional. The likelihood of injury is remote.

Supervision/Leadership - LEVEL B: Involves functional leadership responsibility. As a "senior worker", performing essentially the same or similar work as those overseen, responsibility includes training, instructing, scheduling and reviewing. As a "project leader" may be responsible for a phase(s) of a single project which includes planning, coordinating and reviewing the work of others. This level may also involve limited administrative responsibility such as participating in the evaluation of work performance.

Distinguishing Features

Differs from the class of Bookkeeper which involves the compiling, summarizing and classifying of financial information from a double entry bookkeeping system.

Differs from the Accountant I which involves the determination of compliance with accounting principles and standards, the maintenance of systems and the responsibility for the analysis, interpretation or the initiation of actions based upon the financial information obtained from the accounting system.

EXAMPLES OF WORK PERFORMED

Maintains fiscal records by reviewing payroll information, purchase requisitions, vouchers, receipts and other documents; enters data onto computer spread sheets, ledgers, worksheets and other forms; compares data contained in a variety of financial records in order to detect errors/discrepancies; reconciles accounts/records; and extracts and compiles information from records as required.

Monitors budgets by reviewing fund balances and reporting overages and shortages to superiors; assists in budget preparation by compiling necessary information manually or by using computer based records pertaining to budgets, accounts, inventories and other financial operations; completes report forms or writes narrative reports; prepares financial information for management.

Coordinates accounts payable activities with the purchasing function; reviews transactions for documentation of obligation, payment authorization, timely payment, and accurate recording; confers with vendors.

Assists clients with sponsored program contractual and financial procedures by providing consultation concerning proposal guidelines, budgets and award terms and conditions; monitors grant budgets and fiscal records; informs other agency employees about accounting procedures, policies, rules and regulations; clarifies federal and state policies and procedures.

May supervise employees performing bookkeeping and clerical tasks.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

Knowledge

*Knowledge of basic accounting principles, practices and standards.

Knowledge of budget and procurement practices and procedures.

Knowledge of the principles and techniques of supervision.

Knowledge of computerized accounting software.

Abilities

*Ability to establish and maintain effective working relationships with coworkers and representatives from other agencies or departments.

*Ability to organize and clearly express information in concise written form.

*Ability to make mathematical calculations rapidly and accurately.

*Ability to read, comprehend and apply pertinent laws, rules and regulations.

*Ability to detect and reconcile discrepancies in financial records.

*Ability to use calculators, personal computers and application software.

*Necessary at Entry

MINIMUM REQUIREMENTS:

One year of experience in accounting/auditing support work.  Education may be substituted for experience as determined relevant by the agency.

NC:   06/94
REV: 12/95
REV: 10/98
REV: 02/00
REV: 08/05
REV: 09/12