MANAGEMENT SYSTEMS ANALYST I4097C1 Pay Grade: 26 DEFINITION OF WORK Summary This is specialized, technical work in analyzing the organizational structures, administrative policies, and management systems in an agency, and developing and recommending improvements. Work involves the preparation of reports summarizing findings and recommending to management changes in organization programs, structure, methods, policies, procedures, or practices concerning such management systems as budget forecasting and/or operations, records and information management. Work may include assisting in budget preparation for a large agency, or planning and implementing capital improvements, office space and/or physical facilities projects. Standard Classification Factors Supervision Received - LEVEL B: "Under general supervision…" Employees working under general supervision usually receive some instructions with respect to the details of most assignments but are free to develop their own work sequences within established procedures, methods and policies. They are often physically removed from their supervisor and subject to only periodic checks. Difficulty - LEVEL B: Average… Where the employee is confronted with a variety of duties susceptible to different methods of solution which, in turn, places a correspondingly higher demand upon resourcefulness and concentration. Positions which require the analysis and evaluation of raw data and the rendering of conclusions would, in many instances, fall into this category. Complexity - LEVEL C: Work is of a standardized nature that may involve a variety of duties. Analytical thought becomes more important at this level due to increased data and changing situations. Tasks usually have several steps, some of which may not be directly related. Alternatives may exist for processes or methods to be used in solving problems. Workers at this level exercise a moderate amount of independent judgment. Work is controlled by routine review and reporting to or consultation with supervisors. When guidelines exist at this level, they tend to be more complicated or technical in nature requiring careful interpretation. Consequence of Actions or Decisions - LEVEL C: Consequences of actions or decisions at this level are limited in scope and effect as the work is reviewed occasionally. Errors may cause moderate inefficiency. Costs due to errors may be significant. Contacts - LEVEL B: The purpose of the contact is to plan, coordinate and advise on work efforts, interpret guidelines or instructions, elicit opinions or give guidance on the basis of facts to resolve common issues or problems when the information is not sensitive in nature or the individuals or groups are working toward mutual goals and have basically cooperative attitudes. Well developed communication skills are required. Physical Demands - LEVEL A: The work is predominantly sedentary and requires minimal or negligible physical exertion. The employee is normally seated; however, the nature of the work allows for periods of standing or walking at will. Environmental Conditions - LEVEL A: The work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms, or libraries. Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment. Exposure to deviations from pleasant environmental conditions is only occasional. The likelihood of injury is remote. Supervision/Leadership - LEVEL A: No supervisory or leadership responsibility; may explain work instructions or assist in training others. Distinguishing Features Differs from the Research Analyst series which primarily involves compiling, analyzing, interpreting and reporting statistical, economic or administrative data. Differs from the Management Systems Analyst II which primarily involves analyzing and developing program or management systems which have agency-wide scope and application. EXAMPLES OF WORK PERFORMED Conducts organizational and management analyses; prepares reports of research findings; conducts cost analysis, statistical analysis, budget forecasting and/or effectiveness studies such as office space and facilities utilization, staffing needs and operating procedures, including studies for the improved delivery of service; provides team leadership on assigned projects. Develops agency-wide records and reporting systems to reduce duplication between a variety of programs, manages an agency-wide forms control program; develops or writes formal policies and procedures for inclusion into agency manuals. Coordinates the implementation of new and revised work methods and systems in close cooperation with operating personnel and agency administrators including long range planning for the agency or specific program. Analyzes current and past budgets, prepares and justifies budget requests, and allocates funds according to spending priorities in an agency; analyzes accounting records to determine financial resources required to implement program and submits recommendations for budget allocations; advises staff on cost analysis, fiscal allocations, and funding resources. Consults with management and assists with needs assessment and the preparation of building space programs and capital improvement plans, including cost estimates used as a basis for appropriating project funds. Researches, analyzes, and selects appropriate building materials and construction systems which meet program requirements; may negotiate leases and/or review real estate contracts for compliance with agency specifications and suitability. REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS Knowledge Knowledge of management principles, concepts, and techniques and their practical application. Knowledge of the principles and practices of public administration, particularly as they apply to state government. Knowledge of procedural analysis, work simplification methods, forms and records control, and staff or office space utilization. Knowledge of the principles and practices of fiscal administration. Knowledge of statistical measures and the application to quantitative and qualitative analyses. Abilities *Ability to prepare charts, layouts, forms, handbooks, memoranda, and other media of information and instruction. *Ability to maintain effective working relationships with personnel of departments studied. *Ability to prepare comprehensive reports and to present facts clearly and concisely, orally and in writing. Ability to perform quantitative and qualitative analyses. Ability to interpret financial reports and statements. *Necessary at Entry MINIMUM REQUIREMENTS: Three years of experience in collecting, evaluating, studying or reporting on statistical, economic, fiscal/budget, legislative or administrative data. Education may be substituted for experience as determined relevant by the agency. NC: 06/94 |