WORKFORCE ADMINISTRATION OVERVIEW
Effective Dates
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As explained in the Introduction Book, SHARP has 3 categories of effective dates:
Current
History
Future

Effective dating allows you to store historical data, see changes in your data over time, and enter future data. This means you can view past, present and future information on positions and employees.

All Job Data pages, except for Employment Data, use effective dated rows. When you insert a new effective dated row on the Work Location page the new effective date displays on the other pages. Employment Data does not use effective dates -- changes to this page overwrite the existing data.

When you click on to insert an effective dated row, the system copies the contents of the previous row into the new row -- only the effective date changes (to the current date). Change the Action/Reason and effective date as appropriate.

Effective Sequencing of Effective Dates
Most Job Data rows have different effective dates but occasionally you may have several actions effective on the same date. For example, two actions with the same effective date are common when an employee's position is reallocated and the change results in a promotion and pay increase.

Use the Effective Sequence field to enter multiple rows with the same effective date.

1. Add a row on Work Location page
2. Enter Effective Date, Action/Reason and related data entry. Effective Sequence defaults to 0
3. Add another row on Work Location page
4. Enter 1 in Effective Sequence field
5. Enter Effective Date (same date as the Effective Sequence 0 row)
6. Enter Action/Reason and related data entry
7. Save
   

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