WORKFORCE ADMINISTRATION OVERVIEW
Action Types
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Four types of actions are used in SHARP:
blue bullet Update/Display
blue bullet Include History
blue bullet Add
blue bullet Correct History (DPS only)

The action type you select determines what information you can access and what you can enter on each data row. For example, Update/Display only displays the top row of data, which may be current or future rows. No rows of history data display.

The action you can perform on effective-dated rows depends on the data row type [future, current, history].

Four Possible Action Types
Action View Change Insert Row
Update/Display Current, Future Future Only Effective date greater than or equal to current date
Include History History, Current, Future Future Only Effective date greater than or equal to current date
Add     Create new record
Correct History (DPS) History, Current, Future All Add new rows with no effective date restrictions

How Action Types Work in Job Data


All agencies have Update/Display access to:
blue bullet View current and future-dated rows (not history)
blue bullet Change future-dated rows (not current or history)
blue bullet Insert new rows with an effective date greater than or equal to the date of the current row

Include History button
All agencies have Include History access to:
blue bullet View all job data - future, current, and history
blue bullet Change future dated rows (not current or history)
blue bullet Insert new rows with an effective date greater than or equal to the date of the current row

Add to Create a New Record
blue bullet All agencies can create a new record, as opposed to inserting a new row into an existing record. You must enter all required information for the record to add to the database. Two examples of the Add action type are shown below.
Search for Matching persons on Add the Person

Add Employment Instance

Correct History
blue bullet Only the Division of Personnel Services, Department of Administration, has Correct History access to add or change rows with no effective date restrictions. If you need to correct current or historical data, submit a request to the SHARP Corrections Unit in the Division of Personnel Services. Click on ‘Request a Correction’ on the SHARP Customer Service website at http://www.da.ks.gov/sharp/faq.htm.

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