TRANSACTIONS IN WORKFORCE ADMINISTRATION
Promotion
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If there is a change in the FLSA status, the promotion should occur at the beginning (Day 1) of the payroll period for accurate processing of payroll.

In the Classified service, a promotion occurs when:
a classified employee moves to a different position with a job classification that is assigned to a higher pay grade and there is an increase in pay.

a classified employee’s position is reallocated to a job classification that is assigned to a higher pay grade. The reallocation entered in Position Data inserts a row into the employee’s Job Data with a blank step. Agencies must add an effective sequence Job Data row with the same effective date as the reallocation row, select the appropriate action and reason (such as Promotion/Promotion), enter the step and update compensation.

Please see How Do I’s for details on entering a promotion for an employee. Instructions are provided for both classified and unclassified promotions.

Example: Classified employee moves to a different position on a higher pay grade and is appointed at a step higher than their previous step due to exceptional qualifications.

Add a row in Job Data, enter the effective date of the promotion, and select the appropriate action/reason. Enter the position number to which the employee is promoting. Information related to the position defaults (such as position title and department).

Enter the step to which the employee is being appointed.

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