Employment of a person in one or more temporary positions cannot exceed
999 total hours of employment in state service for a period of 12 consecutive
months. All time worked, including overtime, counts toward the 999 hours.
Each temporary appointment must end after no later than 12 months, even
if the appointee works fewer than 999 hours. A person may occupy more
than one temporary position in a period of 12 consecutive months if
the total number of hours does not exceed 999 hours. See K.A.R. 1-6-25
Even if you intend to immediately rehire the person, you must end the
classified temporary appointment once the employee reaches the 999 hour
limit or no later than 12 months after the hire/rehire. If rehiring
a classified temporary to a regular position, you must enter a Termination/End
of Temporary row before rehiring the person to the regular position.
Be sure to make the effective date of the rehire at the beginning of
a pay period. See K.A.R. 1-6-25
| Action |
Reason |
When to Use |
| Termination |
Personal Conduct |
Terminate an employee on grounds of personal conduct detrimental
to the state service. K.S.A. 75-2949 |
| Termination |
Death |
Death Use when an employee’s job ends due to the employee’s
death.
|
| Termination |
End of Limited Term |
Terminate an employee at the end of a limited term position. K.A.R.
1-6-26a |
| Termination |
End of Temporary |
Use when an employee’s temporary job ends and the employee
is not moving to a regular position. K.A.R. 1-6-25 |
| Termination |
Term – Hospital Authority EEs |
Used only by the University of Kansas Medical Center |
| Termination |
Inability to Perform the Duties of the Position |
Terminations per K.S.A. 75-2949e(1) where the employee is no longer
able to perform the position duties. |
| Termination |
Layoff – Shortage of Work/Fund |
Terminate an employee due to a layoff resulting from a shortage
of work or funds. K.A.R. 1-14-7(a)(1) |
| Termination |
Layoff – Incumbent Returns Leave |
Terminate an employee due to a layoff resulting from the reinstatement
of an employee returning from authorized leave. K.A.R. 1-14-7(a)(2) |
| Termination |
Layoff – Incumbent Return per CSB |
Terminate an employee due to a layoff resulting from the reinstatement
of an employee per Civil Service Board orders. |
| Termination |
Layoff – Other |
Terminate an employee due to a layoff for reasons not otherwise
stated. |
| Termination |
Layoff – Agency Closure |
Terminate an employee due to a layoff resulting from agency closure. |
| Termination |
Layoff – Non State Job Hire |
Terminate an employee who received a layoff notice but was able
to find employment outside of the state prior to the actual layoff
occurring. |
| Termination |
Lack of License/Authorization |
Terminate an employee due to failure to obtain or maintain a current
license or certificate or other authorization required to practice
a trade, conduct a business or practice a profession. K.S.A. 7502949e |
| Termination |
Original Probationary Term |
Terminate an employee prior to the end of their original probationary
period. |
| Termination |
Resign – Other |
Terminate an employee in good standing who resigns for a reason
not otherwise listed. K.A.R. 1-11-1 |
| Termination |
Resign – Family Reasons |
Terminate an employee in good standing who resigns for family
reasons. K.A.R. 1-11-1 |
| Termination |
Resign – Job Abandonment |
Terminate an employee based on a presumed resignation due to unauthorized
absence from work for 5 consecutive working days without a satisfactory
explanation. K.A.R. 1-11-1(c) |
| Termination |
Resign – Health Reasons |
Terminate an employee in good standing who resigns for health
reasons. K.A.R. 1-11-1 |
| Termination |
Resign – Personal Reasons |
Terminate an employee in good standing who resigns for health
reasons. K.A.R. 1-11-1 |
| Termination |
Resign – Other Position |
Terminate an employee in good standing who resigns due to accepting
employment outsides of state service. K.A.R. 1-11-1 |
| Termination |
Resign – Mutual Consent |
Termination agreed to by the employer and the employee. K.A.R.
1-11-1 |
| Termination |
Resign – Return to School |
Terminate an employee in good standing who resigns to return to
school. K.A.R. 1-11-1 |
| Termination |
Resign – Dissatisfied w/Work |
Terminate an employee in good standing who resigns because they
are dissatisfied with the work. K.A.R. 1-11-1 |
| Termination |
Resign – Dissatisfied w/Pay |
Terminate an employee in good standing who resigns because they
are dissatisfied with the pay. K.A.R. 1-11-1 |
| Termination |
Resign – Insufficient Notice |
Terminate an employee who fails to provide written notice of resignation
at least two weeks before their last day of work. K.A.R. 1-11-1(a) |
| Termination |
Separation w/o Leave Payout |
Terminate an Empl Rcd for an employee who is still actively employed
on a benefits eligible position on another Empl Rcd number. This
action/reason combination prevents the automatic payout of accumulated
vacation leave credits. |
| Termination |
Transfer to Affiliate |
Used only by University of Kansas Medical Center. |
| Termination |
Not Reappointed/Continued |
Terminate an unclassified employee who is not reappointed to a
position. |
| Termination |
Unsatisfactory Work Performance |
Terminate an employee with permanent status on grounds of deficiencies
in work performance. K.S.A. 75-2949 |
| Termination |
Conversion |
Central use only. Used for changes associated with PeopleSoft
upgrades. Agencies should not use this reason. |
