TRANSACTIONS IN WORKFORCE ADMINISTRATION
Paid Leave of Absence - Appoint and Return
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An employee may be placed on administrative leave with pay because the employee is relieved of duties with pay pending an investigation (K.A.R. 1-10-7), job injury, health reasons, military leave for training or sabbatical.

To place an employee on a Paid Leave of Absence, add a row in Job Data using ‘Paid Leave of Absence’ as the action and use one of the following reasons:

Please see the How Do I’s for details on entering a leave of absence with pay.

Action Reason When to Use
Paid Leave of Absence Investigation

Leave with pay when an employee is relieved of duties with pay pending an investigation. K.S.A. 75-2949; K.A.R. 1-2-74; K.A.R. 1-9-19
Paid Leave of Absence Job Injury

Leave with pay when an employee sustains a qualifying job injury. K.A.R. 1-9-22
Paid Leave of Absence Leave w/Benefits Place an employee on leave with pay in order to comply with a Civil Service Board ruling that grants benefits and pay.
Paid Leave of Absence Military Leave Leave with pay for an employee in a regular position for active duty (K.A.R. 1-9-7b) or when called to state emergency duty (K.A.R. 1-9-7c)
Paid Leave of Absence Sabbatical Place an employee on leave with pay when an employee is relieved of duties with pay due to a sabbatical.
Paid Leave of Absence Long-Term Disability Regents use only in conjunction with RTD earnings code for employees on long-term disability but no longer eligible to receive continued contributions to the Board of Regents Mandatory Retirement Plan.

If the employee terminates, return the employee from leave of absence before entering the termination. The effective date of the return must be at least one day before the date of termination if the terminating employee is to be paid out for leave balances. If not, you may use the same date for the return from leave and termination by using effective sequencing.

To return an employee from a leave of absence, add a Return from Leave/Return from Leave row in Job Data. Please see the How Do I’s for details.


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