TRANSACTIONS IN WORKFORCE ADMINISTRATION
Add a Person/Hire
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Add a Person
When not using the Recruiting process to appoint a person to a position, you must ‘Add a Person’ to SHARP before entering the hire in Job Data.

Click on the ‘Add the Person’ link to move to Personal Information pages where you will enter the employee’s name, birth date, Social Security Number, address, and other information.

Enter the Effective Date. Do not use a future date on the Biographical Details page here in Personal Data or you will not be able to retrieve the person in SHARP until that date. You may future date the effective date of the hire in Job.

Click on ‘Add Name’ to move to pages to enter the person’s name.

Enter the person’s name and click ‘OK.’ You will move back to the Biographical Details page. Enter the remaining information (Date of Birth, Gender, Highest Education Level, Marital Status, and Social Security Number). Click on the tab for Contact Information.

Enter the new employee’s address by clicking on ‘Add Address Detail.’ Enter the address information and click ‘OK.’ You will return to the Contact Information page to enter the phone information and email address.

Click on the Regional tab and select the Ethnic Group and History information.

Click on the Organizational Relationships tab. The relationship of Employee is pre-selected. Click ‘Add the Relationship.’ It is very important that you do not save on any pages before clicking ‘Add the Relationship.’ If you do, you will not be able to retrieve the person from the system or hire them into a position. Also, the system will prevent you from attempting to add the person again.

After clicking ‘Add the Relationship’ SHARP takes you right into Job Data and assigns an Employee ID. The person’s name, ID and Empl Rcd # display. The action of ‘Hire’ defaults.

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