TRANSACTIONS IN WORKFORCE ADMINISTRATION
Rehire Action
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Rehire

The ‘Rehire’ action is used in Job Data for anyone who has ever worked for the State, including student employees and former temporary employees. All current and former state employees have an Employee ID number. This number remains the same all through the employee’s service with the state, even if the employee moves to a new position or agency. Enter the Rehire on Employment Record Number 0 or the lowest Employment Record Number in which the employee is not active.

Since SHARP continues to calculate length of service when an employee terminates, you must adjust the length of service if the employee is rehired more than 30 days after termination. Adjust the length of service by deducting the years and/or days of service between the employee’s last day of work and the rehire date on the Kansas Employment page.

If the employee’s last position was not in your agency, you will not have security access to enter the rehire in the employee’s Job Data. Contact the HR office at the employee’s prior agency or the SHARP unit in the Division of Personnel Services to enter the rehire for you. You will have access to the employee’s record after the Rehire is entered.


To rehire an employee, enter the Employee ID on the Job Data search page as shown below.

Job Data search page.

The former employee’s HR Status is ‘Inactive’ and the Payroll Status is ‘Terminated.’ Add a row plus sign to add a row and enter the effective date of the rehire if different from the current date. Select the ‘Rehire’ action from the drop down list and the appropriate reason. Notice that the employee’s HR State and Payroll Status change to Active based on the Rehire action you selected.

Enter the position number to which you are appointing the employee. Complete the remaining pages (Job Information, Payroll, Salary Plan, Compensation, Kansas Information, Benefits Program Participation) as described in the Hire process earlier and save your information to SHARP.

Work location, term row.
Work location rehire row.

 

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