The Manage Hires Detail page for an existing employee should have Transfer or Add Concurrent Job selected in the Type of Hire field. The Workforce Administration training manual has additional information regarding these appointment types. You can change the Desired Start Date on this page if the start date for this employee has changed. Since this is an existing employee they already have a Personal Data record in SHARP. You can click on the View/Edit Person hyperlink if you want to review the employee’s existing Personal data records. However, you also have the option of completing their appointment in Job Data and then going back to edit/review their Personal Data. To access Personal Data go to: Workforce Administration > Personal Information > Modify a Person

At the bottom of the Manage Hires Detail page for an existing employee you will see the Add Job push button. After you push this button you will begin the process of updating the employee’s Job Data.

The Work Location page will display. Change the Action/Reason Code if Transfer is not accurate for this appointment. A complete list of all valid Action/Reason codes and their definitions can be found at :
http://www.da.ks.gov/sharp/documents/ActionReasonUserGuide.pdf

Verify the Position Number displayed is correct. If you are filling multiple positions from one Job Opening you should enter the correct Position Number and tab out of the field.

Next, click on the Payroll page. On the Payroll page, verify the Tax Location Code and Holiday Schedule displayed are correct. If appropriate, change the FICA Status. (Read more about FICA at FICA – Social Security and Medicare Status guide.) Most employees are subject to FICA, but the State’s Section 218 Agreement with the Social Security Administration exempts some employees from Social Security (OASDI) and Medicare. Agencies are responsible for ensuring that employees are exempted from Social Security and Medicare coverage as appropriate. If the employee is exempt from both Social Security and Medicare, ‘Exempt’ should be chosen for the FICA Status field. If the employee is exempt only from Social Security, ‘Medicare only’ should be chosen. Please see Accounts and Reports Informational Circular No. 05-P-025 for more information and a partial list of employees who are exempted. http://www.da.ks.gov/ar/infocirc/archive/fy2005/ic05p025.htm