MANAGE APPLICANT DATA
Personal Information Registration Form
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The Personal Information Registration Form can be completed on-line or printed off and entered manually by the agency. Individuals interested in State employment can complete a State of Kansas Personal Information Registration Form, which is provided for completion at: https://www.da.ks.gov/ps/skills/admin_fna.htm

Applicants enter personal information such as name, address, phone number, social security number, and veteran status on the form. Each new registrant will be assigned an applicant ID number during the application process. Applicants will be sent an Applicant Confirmation Letter containing their Applicant ID by the Division of Personnel Services. The letter will be sent to the address they enter on the Personal Information Registration form. Generally, applicants will receive the letter within 3-5 days after filling out their information. Applicants also have the option of completing the Applicant Characteristics Survey. The Applicant Characteristics Survey is not used in the employment process. It is used for statistical reporting purposes only.

Individuals can update their personal data at any time by completing another Personal Information Registration form. Agencies are also allowed to update the applicant data directly in SHARP.

Employment history does not appear on the paper version of the form. However, agencies have the option of capturing this information on an Employment Application Form (DA215) found at: http://da.ks.gov/ps/aaa/recruitment/pilot.htm

After an applicant has registered, they can apply for specific vacancies by:
• Identifying a vacancy for which they are interested from the State Job Vacancy website

AND

• Notifying the agency contact and specifying the job requisition number (job opening ID).

Privacy and the Use of Social Security Numbers: Applicants who do not want to use their social security number need to contact the agency advertising the vacancy. Employees are required to use their social security number. Every effort should be made to use a social security number rather than an assigned ID.

If an applicant insists on an assigned ID number, make sure they understand that they must continue to use the assigned ID until they are hired. If an applicant using an assigned ID later uses their Social Security Number when they update their information, it will result in a duplicate Applicant ID number, with only partial information on each ID number.

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