| MANAGE APPLICANT DATA The SHARP Recruiting module uses an Applicant ID to track and store applicant data. Verifying that an applicant already exists in SHARP prior to assigning them a new ID will avoid creating duplicate IDs. To determine if your job applicant already exists in SHARP, you should check Applicant Data records within Recruiting and Personal Data records within Workforce Administration. Listed below are 5 ways you can search to see if the individual has an existing applicant or employee record in SHARP: The first three options displayed below do not have any departmental security applied. Therefore, if the person you are searching for exists on the tables you are searching you will be able to retrieve their information. 1. Recruiting>Find Applicants 2. Recruiting > Applicant Name Search 3 . Workforce Administration>Personal Information>Search by Name
The following two options have departmental security applied. You will not be able to retrieve their personal information if you are not authorized to access the Department ID to which the person is assigned. An additional option would be to log on using a SHARP UserId that has statewide security access to search for your Job Applicant. 4. Workforce Administration>Personal Information>Modify a Person 5. Workforce Administration>Personal Information>Biographical>Search by National ID
Applicants who have Employee ID’s An Employee will only show up in the Recruiting pages if that person has previously applied for job openings. If you locate an Employee ID number, but the employee does not exist in the Recruiting module, you must add them to Applicant Data so an applicant record is created. It is very important that you enter their Employee ID when you add their applicant data. Upon saving the information the employee will be assigned an Applicant ID to track their data in the recruiting module.
Applicants with no Employee ID or Applicant ID If the applicant does not possess an Applicant or Employee ID, you
will enter the new applicant in SHARP or request they complete a Personal
Information Registration form at https://www.da.ks.gov/ps/skills/ Choose a topic from the Side Navigation Menu or click Click |
