POLICIES
Maximum Vacation Leave Accrual Additional Information
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Steps the system performs when updating vacation leave balances:
blue bullet Reduce vacation leave balance by hours used during the pay period.
blue bullet Reduce vacation leave balances to the maximum, if necessary.
blue bullet Accrue vacation leave for the period.

If an employee moves from one leave maximum category to another during this biweekly period, the employee’s maximum accumulation is the “new” higher maximum, not the “old” lower maximum.

It is important to note that conversion of vacation leave that is over the maximum (up to 40 hours) is a manual process. Instructions for this process are provided at:
http://da.ks.gov/sharp/documents/VacationOvrgDetails.pdf

Leave overage amounts are displayed on the employee’s paycheck stub under ‘AO’. Overage is not listed separately on the Self Service View Leave Balances page.

Because Kansas Administrative Regulations (K.A.R.) are periodically revised, please refer to K.A.R. 1-9-4 (Vacations) for the most up to date information on Vacations: http://da.ks.gov/ps/documents/regs/art-9.htm#1-9-4

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