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STARS Electronic Deposit
Electronic Deposit of Payments to Vendors - Overview
- Vendors interested in having their payments electronically deposited must complete
a STARS Electronic Deposit form (DA-130) and return it to Central Accounting Services
Section for processing. This includes state employees receiving payments for
travel expenses.
DA-130 forms submitted to Central Accounting Services for processing must contain
the following information for processing to be completed:
- The vendor's tax ID number, name, and address
- The bank's ABA number, and
- The vendor's bank account number
We recommend that a voided check or deposit slip accompany the DA-130.
- Agencies should convey to their vendors that signing and submitting a DA-130 form
authorizes all state agencies to electronically deposit funds to the vendor's account.
- The electronic deposit feature will be immediately available for use once
that information has been added to the STARS vendor file.
- To utilize the electronic deposit feature, an "X" must be placed in the
Payment Indicator Field next to the vendor information on the payment voucher.
- Agencies may add electronic deposit information when they are adding a new vendor
number in the vendor edit table, but the DA-130 form must be forwarded to Central
Accounting Services Section. Changes can only be made by Accounts and Reports personnel.
- To change banking information or cancel authorization for electronic deposit, another
DA-130 form must be submitted with the appropriate information. We recommend that a
voided check or deposit slip accompany the DA-130.
- It is recommended that state travelers terminating employment with the State of
Kansas (who have electronic deposit) cancel their authorization for electronic deposit to
prevent unanticipated funds at a future date from being electronically deposited.
- Employees who change any electronic deposit information (e.g., bank or account) must
remember to initiate the changes for both STARS (DA-130) for travel and SHARP (DA-184)
for paycheck.
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