The Division of Accounts and Reports is pleased to announce the implementation of electronic transmission
for the DA-35 for the purpose of payroll prior period funding adjustments for Regents institutions. Regents
institutions may begin electronically submitting DA-35 transactions once test data has been submitted and
successfully processed.
The existing DA-175 file layout will be used to make the electronic transmissions, with the following
modifications:
- The batching agency will continue to be '004'; however, the batch type will be '6' for the DA-35.
The batch number series for STARS purposes will continue as previously assigned.
- The document number field must reflect a 'J1' prefix. A block of journal voucher numbers can
continue to be requested from Payroll Services staff.
In addition, the following edits will apply to the DA-35 process:
- The sum of the 729 transactions must equal the sum of the 729R transactions at the detail expenditure
sub-object code level.
- Revenue sub-object code transactions will not be allowed.
- There should be no transactions against the Regents payroll clearing funds (ie., fund 98XX).
A DA-40, Magnetic Tape /Dataset Voucher Transmittal form, is required when submitting a DA-35
transmission. The dataset naming convention should be the same as for the DA-175 except replace '175'
with '35' (i.e., DA35.N01). If the DA-35 transmission is for testing purposes, an indication should
be made on the DA-40 form that the transmission is a test file.
Regents institutions should coordinate any DA-35 testing efforts with the Payroll Systems Team in Payroll
Services.
SAM:JJM:sj
