In an effort to reduce the time and effort required of Regents and SHARP
agency personnel as well as Payroll Services staff at the end of the calendar year, the 1998 W-2 production
reports will be produced throughout the calendar year. By producing the reports on a scheduled basis during
the year, the work associated with identifying and correcting errors/address problems can be more evenly
distributed. Following is a list of the dates the 1998 W-2 production reports are scheduled to be generated:
Friday, January 23, 1998
Friday, February 6, 1998
Friday, March 6, 1998
Friday, April 3, 1998
Friday, May 1, 1998
Friday, June 12, 1998
Friday, July 10, 1998
Friday, August 7, 1998
Friday, September 4, 1998
Friday, October 2, 1998
Friday, October 30, 1998
Friday, November 13, 1998
Wednesday, November 25, 1998
Friday, December 11, 1998
Thursday, December 24, 1998
Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency
directory on the first working day following the above listed scheduled dates. Agencies should access
the TAX910ER through Rapid Filer to review the report; a copy of the TAX910ER will be distributed
to paper agencies. Any necessary corrections should be processed as soon as possible to eliminate
the error from appearing on the next TAX910ER report that is generated. No action is required by
the agency on the KTXPR55. Once the W-2s for 1998 are complete, a "final" KTXPR55 report
will be generated for each agency's information and review. An informational circular will advise
agencies of the date the final KTXPR55 report is created.
In addition, the Regents' institutions will receive, via either e-mail or fax from Payroll Services,
a copy of the errors from the 1998 KTAX900 report. The KTAX900 report should be thoroughly reviewed
and any correcting transactions processed timely. It will continue to be the Regents' responsibility
to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP
to the year-to-date amounts in their individual payroll systems.
Regents' institutions are also reminded, in accordance with Informational Circular No. 1242 issued
March 2, 1994, to submit copies of the completed forms 8233, Exemption From Withholding on Compensation
for Independent Personal Services of a Nonresident Alien Individual, to Payroll Services on a timely
basis.
SAM:JJM
