Attached is the finalized SHARP bi-weekly on-cycle and off-cycle payroll schedules applicable to your
agency for calendar year 1999.
The attached schedules provide important information regarding the critical payroll processing deadlines
for each bi-weekly payroll period. Agency personnel responsible for payroll processing will need to ensure
that all appropriate information is entered/submitted by the cutoff dates indicated on the schedules in
order to ensure the timely issuance of pay for their employees. Time and leave interface agencies:
please note that the deadline for submitting time and leave files for the payroll period ending December
28, 1998, is Thursday, December 24.
SHARP off-cycle payrolls will generally be processed each Monday and every other Wednesday night and will
include all activity entered into SHARP since the last off-cycle payroll. If a holiday occurs on a Monday
or Wednesday, the off-cycle payroll will normally be changed to the following business day. Any payroll
payments resulting from an off-cycle payroll will usually be dated three working days from the date the
off-cycle was processed (i.e., payments resulting from a Monday off-cycle will almost always be dated the
following Thursday; payments from a Wednesday off-cycle will almost always be dated the following Monday).
Please note, however, that payments generated in the first off-cycle payroll for a payroll period (i.e.,
KA1 off-cycle) will be issued with the same paycheck/direct deposit date as the regular on-cycle pay date
for that period. Agencies have until 5:00 p.m. on Mondays and every other Wednesday to enter adjustment
and/or supplemental data into SHARP for processing in that nights off-cycle payroll.
Off-cycle payrolls for Regents' institutions are also regularly scheduled for each Monday and
every other Wednesday night. Regents' institutions generally have until 5:00 p.m. on Fridays and
every other Tuesday to submit off-cycle payroll interface files. All interface files must then be
approved by the Division of Accounts and Reports for processing by 5:00 p.m. on the following Monday
or every other Wednesday to be included in that nights off-cycle payroll. Regents' offcycle payrolls
will be issued with the same check/advice date as the SHARP off-cycle
processed that same night.
