In an effort to reduce the time and effort required of Regents and SHARP
agency personnel as well as Payroll Services staff at the end of the calendar
year, the 1999 W-2 production reports will be produced throughout the calendar
year. By producing the reports on a scheduled basis during the year, the work
associated with identifying and correcting errors/address problems can be
more evenly distributed. Following is a list of the dates the 1999 W-2 production
reports are scheduled to be generated:
Friday, January 22, 1999
Friday, February 5, 1999
Friday, March 5, 1999
Friday, April 2, 1999
Friday, April 30, 1999
Friday, May 14, 1999
Friday, June 11, 1999
Friday, July 9, 1999
Friday, August 6, 1999
Friday, September 3, 1999
Friday, October 1, 1999
Friday, October 29, 1999
Friday, November 12, 1999
Wednesday, November 24, 1999
Friday, December 10, 1999
Thursday, December 23, 1999
Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports
in their agency directory on the first working day following the above listed
scheduled dates. Agencies should access the TAX910ER through Rapid Filer to
review the report; a copy of the TAX910ER will be distributed to paper agencies.
Any necessary corrections should be processed as soon as possible to eliminate
the error from appearing on the next TAX910ER report that is generated. No
action is required by the agency on the KTXPR55. Once the W-2s for 1999 are
complete, a "final" KTXPR55 report will be generated for each agency's
information and review. An informational circular will advise agencies of
the date the final KTXPR55 report is created.
In addition, the Regents' institutions will receive, via either e-mail or fax from Payroll Services,
a copy of the errors from the 1999 KTAX900 report. The KTAX900 report should be thoroughly reviewed
and any correcting transactions processed timely. It will continue to be the Regents' responsibility
to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP
to the year-to-date amounts in their individual payroll systems.
Regents' institutions are also reminded, in accordance with Informational Circular No. 1242 issued
March 2, 1994, to submit copies of the completed forms 8233, Exemption From Withholding on Compensation
for Independent Personal Services of a Nonresident Alien Individual, to Payroll Services on a timely
basis.
SAM:JJM
