Info Circ 00-p-001 - SHaRP Processing Schedule Changes for December 1999

The 1999 SHARP Bi-Weekly On-Cycle Schedule issued in Informational Circular 99-P-005 has been revised to accommodate the Department of Administration Business Contingency Plan for Year 2000 and the New Years' Day Holiday (December 31, 1999). Attached is a revised 1999 SHARP Bi-Weekly On-Cycle Schedule. Please note the schedule changes for the payroll period ending December 25, 1999, paid January 7, 2000. No changes have been made to the 1999 SHARP Bi-Weekly Off-Cycle Schedule. Agencies are asked to note the following revised payroll processing dates.

Wednesday, December 22, 1999
Paper-user agencies should submit on-cycle time and leave documents for the payroll period ending December 25, 1999 to Payroll Services by 5:00 p.m. on December 22, 1999 (Documents were originally due Thursday, December 23, 1999).

Thursday, December 23, 1999
Time and leave interface agencies must have time and leave files for the payroll period ending December 25, 1999 submitted to the Department of Administration for processing by 5:00 p.m. on December 23, 1999 (Files were originally due Monday, December 27, 1999).

Monday, December 27, 1999
Paysheets for the payroll on-cycle for the payroll period ending December 25, 1999 will be created on December 27, 1999. All job actions (i.e. promotions, new hires, terminations, leave of absences, step increases, etc.) must be entered by 5:00 p.m. on December 27, 1999 in order to be reflected on the paysheets for this period (Original due date was Tuesday, December 28, 1999).

The first on-cycle pay calculation for the payroll period ending December 25, 1999 will occur on December 27, 1999, so all time and leave data should be entered into SHARP and designated 'Ok to process' by 5:00 p.m.

Please Note: Since there will only be two on-cycle preliminary pay calculations for the payroll period ending December 25, 1999, it is strongly recommended that SHARP agencies meet this deadline to ensure the maximum amount of time to make needed changes.

Tuesday, December 28, 1999
The second preliminary on-cycle pay calculation for the payroll period ending December 25, 1999 will process on December 28, 1999. SHARP agencies will need to have the data entered by 5:00 p.m. on December 28, 1999.

Wednesday, December 29, 1999
Final pay confirmation for the SHARP on-cycle payroll for the payroll period ending December 25, 1999 will occur on December 29, 1999 (Originally scheduled for Friday, December 30, 1999).

Wednesday, December 29, 1999
All employees' time and leave record must be 'Okay to Process' by 5:00 p.m. on December 29, 1999 in order for paycheck records to be created. All deduction and tax data changes must be entered by 5:00 p.m. on December 29, 1999 in order for the changes to be calculated correctly in the employee's paycheck.

Regents' on-cycle payroll files for the payroll period ending December 25, 1999 are due to the Department of Administration by 12:00 noon on December 28, 1999 (Files were originally due 6:00 am on Thursday, December 30, 1999).

Thursday, December 30, 1999
On-line access to SHARP for all users will not be available due to batch processing which must occur to ensure timely issuance of paychecks for January 7, 2000.

Please make note of the above payroll processing dates and adjust your schedules accordingly. If it becomes necessary to change any of the processing dates identified above, notification of the change will be provided to all state agencies via the SHARP on-line message panel and SHARP web site. On-line users should be reviewing the SHARP message panel or the SHARP web site (http://www.da.ks.gov/sharp/) on a daily basis to determine if new messages have been added. Paper-user agencies will be notified on any changes to these dates via telephone.

SAM:JJM:rdb

Attachment: Sharp Bi-Weekly On-Cycle Payroll Schedule, Revised 7/30/1999 (.pdf)

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