Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:  November 13, 2000
SUBJECT: Expenditure/Receipt Object Classification-Federal Aid to Other State Agencies
EFFECTIVE DATE:   Immediately
A & R CONTACT: Financial Integrity Team 
Pam Karns 
Mike Lovich

(785) 296-2660  
(785) 296-2131

APPROVAL: Approved by Dale Brunton
SUMMARY: Consistent Usage of Expenditure Classification for Federal Aid between Agencies 

It has come to our attention that agencies are not recording transfers in a consistent manner. This is to remind everyone of the policy established by Informational Circular No. 1084 effective with fiscal year 1992 business.

All Federal Aid to Other State Agencies should be classified as expenditure sub-object 7310 (Inter-Agency Transfer [Federal]) by the paying agency. Receiving agencies should classify the receipt of moneys using receipt sub-object 6605 (Operating Transfers In - Federal Aid from Other State Agencies). Journal voucher requests should be submitted to the Audit Services Section of the Division of Accounts and Reports to correct any transactions which have already processed as fiscal year 2001 business using the other codes.