Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:  July 11, 2000
SUBJECT: Addition of New Earnings Codes
EFFECTIVE DATE:   Payroll Period beginning July 23, 2000
A & R CONTACT: Roger Basinger   (785) 296-5387   roger.basinger@da.state.ks.us 
APPROVAL: Approved by Dale Brunton
SUMMARY: Addition of New Earnings Codes for FY 2001 

Earnings Codes 'BDM' and 'LGP' have been added to SHARP and will be effective for the payroll period beginning July 23, 2000 and ending August 5, 2000 paid August 18, 2000. The descriptions of the new codes are as follows: 

Code         Description Check Stub
BDM Board Member Daily Pay         Regular
LGP Legislative Daily Pay Regular

Please note that earnings code 'LGP' may only be used by agencies 422 and 428.

With the addition of earnings codes 'BDM' and 'LGP', earnings codes 'BD1-BD9', 'BDS', 'CSB', 'LG1-LG7', and 'LGD' are not to be used after July 23, 2000 except for processing adjustments for daily pay for payroll periods prior to the period beginning July 23, 2000.

Earnings codes 'BDM' and 'LGP' are daily pay codes, so agencies should continue to report 1' in Time and Leave for each day worked by a board member or legislator. Please note that with the addition of these earnings codes, that board member's and legislator's daily rate of pay will be read from the their job record rather than the earnings table. Agencies will be responsible for updating the hourly rate field when regulations or statutes change. This change will provide consistency statewide in board members or legislators daily pay, will eliminate the creation of new earnings codes when daily rates of pay change, and will help ensure that compensation rates on the job records are monitored and kept current.