Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:  March 28, 2002
SUBJECT: State Travel Center
EFFECTIVE DATE:   April 1, 2002
A & R CONTACT: Randy Kennedy   (785) 296-2125   (randy.kennedy@da.state.ks.us)
Leroy Charbonneau   (785) 296-2255 (leroy.charbonneau@da.state.ks.us)
Shirley Gilchrist (785) 296-2882 (shirley.gilchrist@da.state.ks.us)
Mark Handshy (785) 296-7021 (mark.handshy@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Use of the State Travel Center will be optional after April 1, 2002.

As announced in Division of Purchases Informational Circular No. 611, use of the State of Kansas Travel Center will become optional as of April 1, 2002.

Effective April 1, 2002, Business Travel Accounts (BTAs) must be used to acquire all domestic airfare (travel within the United States) regardless of where the ticket is purchased. However, if personal travel is booked in conjunction with official state travel, the traveler must continue to pay for the entire trip and be reimbursed for the business portion of the trip.

Use of the BTA for international flights will be at the agency's discretion.

All state agencies should establish an agency policy regarding usage of the BTA for official travel, and communicate this policy to employees. Travelers with questions regarding use of the agency's BTA should be directed to the agency's Business Travel Card program coordinator. Nickie Roberts (nickie.roberts@da.state.ks.us) can provide the name of your agency's coordinator.

Rental cars and out-of-state lodging (for other than conference-related travel) may be booked through any source in accordance with the agency's travel policy.

Contracts for discounted airfares (American and Northwest Airlines) and Car Rentals (Alamo) can be accessed through the State Travel Center.

All fees associated with travel arrangements should be coded to the same expenditure subobject code as the service being acquired (i.e., the fee for booking an airline ticket should be coded 257X).

The Travel Handbook and Travel Tri-fold will be updated to reflect these changes.