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Accounts and Reports

INFORMATIONAL CIRCULAR NO. 02-P-012 (Supersedes 01-p-016) 
DATE:  October 1, 2001
SUBJECT: SHARP Bi-Weekly Payroll Schedule for Calendar Year 2002
EFFECTIVE DATE:   Calendar Year 2002
A & R CONTACT: Roger Basinger   (785) 296-5387   (roger.basinger@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: SHARP On-cycle and Off-cycle Payroll Processing Schedules

Attached are the finalized SHARP bi-weekly on-cycle and off-cycle schedules for calendar year 2002.

The attached schedules provide important information regarding the critical payroll processing deadlines for each bi-weekly payroll period. Agency personnel responsible for payroll processing will need to ensure that all appropriate information is entered or submitted by the cutoff dates indicated on the schedules to ensure timely issuance of pay for their employees. Time and leave interface agencies, please note that time and leave files for the payroll period ending December 22, 2001 are due Friday, December 21, 2001.

SHARP off-cycle payrolls will generally be processed each Monday and every other Wednesday night and will include all activity entered into SHARP since the last off-cycle payroll. If a holiday occurs on a Monday or Wednesday, the off-cycle payroll will normally be changed to the following business day. Payroll payments resulting from the first off-cycle for the payroll period (Run A) will be issued with the same paycheck/direct deposit date as the on-cycle pay date for the payroll period. Payroll payments resulting from the remaining off-cycles (Runs B & C) will normally be dated three working days from the date the off-cycle was processed. SHARP agencies have until 5:00 p.m. on Mondays and every other Wednesday to enter adjustments and/or supplemental data into SHARP for processing in that night's off-cycle payroll. All agencies, please note that the Run C off-cycle for the pay period ending November 9, 2002 will run on the night of November 25, 2002 and will have a check issue date of November 27, 2002.

Off-cycle payroll for Regents' institutions are also normally scheduled for each Monday and every other Wednesday night. Regents' institutions generally have until 5:00 p.m. on Fridays and every other Tuesday to submit off-cycle payroll interface files. The Division of Accounts and Reports must approve all interface files for processing by 5:00 p.m. on the following Monday or every other Wednesday for the files to be processed in that night's off-cycle payroll. Regents' off-cycle payroll will be issued with the same check/advice date as the SHARP off-cycle processed the same night.


Attachment: SHARP Bi-Weekly Payroll Schedules (.pdf)