Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:  January 3, 2002
SUBJECT: Addition of Earnings Codes IWE and IWN
EFFECTIVE DATE:   Pay Period Beginning December 23, 2001 and Ending January 5, 2002 paid January 18, 2002
A & R CONTACT: Carla Johnston  
Kathy Ogle
(785) 296-2588  
(785) 296-2290
APPROVAL: Approved by Dale Brunton
SUMMARY: Addition of Earnings Codes IWE and IWN for the new Inclement Weather Policy

A new Inclement Weather Policy has been issued for all agencies of the Executive Branch. This policy supersedes the 1992 Inclement Weather Policy and is effective on December 23, 2001.The following two new earnings codes have been added to SHARP for the Inclement Weather Policy:

Code Description Check Stub
IWE Inclement Weather-Exempt Regular Pay
IWN Inclement Weather-Non-exempt Regular Pay

Both non-exempt and exempt employees record this leave in .25 hour increments. Employees who work during the period of Declared Inclement Weather shall record hours worked as they normally would had there not been a Declaration of Inclement Weather. Employees who received prior approval for authorized leave during the period covered by the Declaration of Inclement Weather shall record the leave they originally requested instead of IWE or IWN.

The Division of Accounts and Reports, Payroll Systems Team is responsible for adding the new earnings codes to the SHARP payroll system. Regents instituions are responsible for ensuring the new earnings codes are available on their individual systems.