Kansas Department of Administration, Office of General Services
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Accounts and Reports

INFORMATIONAL CIRCULAR NO. 02-P-033 (Supersedes 01-p-031) 
DATE:  January 8, 2002
SUBJECT: 2002 W-2 Production Reports
EFFECTIVE DATE:   Immediately
A & R CONTACT: Sunni Zentner   (785) 296-7058   (Sunni.Zentner@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: 2002 W-2 Production Reports to be Run Throughout the Year

In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2002 W-2 production reports will be produced throughout the calendar year. By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed. Following is a list of the dates the 2002 W-2 production reports are scheduled to be generated:

Friday, February 15, 2002
Friday, March 15, 2002
Friday, April 12, 2002
Friday, May 10, 2002
Friday, June 7, 2002
Friday, July 5, 2002
Friday, August 2, 2002
Friday, August 30, 2002
Friday, September 27, 2002
Friday, October 25, 2002
Friday, November 8, 2002
Friday, November 22, 2002
Friday, December 6, 2002
Wednesday, December 18, 2002
Monday, December 23, 2002
Friday, December 27, 2002 - Tentative Final Load

Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency directory on the first working day following the above listed scheduled dates. Agencies should access the TAX910ER through Rapid Filer to review the report; a copy of the TAX910ER will be distributed to paper agencies. Any necessary corrections should be processed as soon as possible to eliminate the error from appearing on the next TAX910ER report that is generated. No action is required by the agency on the KTXPR55. Once the W-2s for 2002 are complete, a final KTXPR55 report will be generated for each agency's information and review.

In addition, the Regent's institutions will receive the report KTAX900 in their agency directory. The KTAX900 report should be thoroughly reviewed and any correcting transactions processed timely. It will continue to be the Regent's responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.

Regent's institutions are also reminded, in accordance with Informational Circular No. 1242 issued March 2, 1994, to submit copies of the completed forms 8233, Exemption From Withholding on Compensation for Independent Personal Services of a Nonresident Alien Individual, to Payroll Services on a timely basis.