Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:  October 14, 2002
SUBJECT: Outlaw Warrant Process
EFFECTIVE DATE:   Immediately
A & R CONTACT: Nickie Roberts   (785) 296-7917   (nickie.roberts@da.state.ks.us)
Tim Hund (785) 368-6347 (tim.hund@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Changes in Outlaw Warrant Process

K.S.A. 10-811 provides authority for the Director of Accounts and Reports to cancel or "outlaw" a warrant if it remains outstanding one year from the date of issuance. The Division of Accounts and Reports has initiated some improvements in this process effective immediately with the October 2002 listing.

Previously, agencies were notified during the 13th month if there was a particularly large warrant that was still outstanding. This notice gave the agency an opportunity to review the payment and determine whether a replacement warrant should be issued or whether the warrant should be outlawed.

The new process requires the Division of Accounts and Reports to notify an agency via e-mail regarding any warrants remaining outstanding after 10 months if the amount of the warrant is greater than $1,000. We recommend that your staff review these warrants and determine whether a replacement warrant should be issued or if the warrant should remain on the list to be outlawed after 12 months pursuant to K.S.A. 10-811.

Most of the improvements initiated by the Division of Accounts and Reports change what has been a very manual and labor intensive process between the Office of State Treasurer, DISC and Accounts and Reports into an automated process with little manual intervention. Other than the previously described changes, the improvements should be totally transparent to state agencies.

The Office of State Treasurer has updated their warrant look-up website to allow agencies to see outlawed warrant records along with paid and outstanding warrants. (http://kst.state.ks.us/cgi-win/warrpage.kst) Outlawed warrants are displayed only if the search is done with the warrant type selected as "Unknown Type, Check Them All. "