Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:  June 4, 2003
SUBJECT: Increase of Contract Cover Sheet (DA-146) Threshold
EFFECTIVE DATE:   July 1, 2003
A & R CONTACT: Gail Barnhart   (785) 296-7217   (Gail.Barnhart@da.state.ks.us)
Gary Bond (785) 296-2287 (Gary.Bond@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Raising the threshold for contracts to $10,000 or the agency's current delegated purchasing authority, up to $25,000

In response to an agency's request, the Division of Accounts and Reports has reviewed the threshold for Contract Cover Sheet (Form DA-146) completion. Effective July 1, 2003, the threshold will be revised to be the greater of $10,000 or the amount of the agency's delegated purchasing authority, up to $25,000. These threshold amounts are based on the total contract commitment over the life of the contract.

This threshold revision does not change the requirement that the agency have a signed agreement on file with the vendor with a Contractual Provision Attachment (Form DA-146a), signatures of appropriate agency officials, and a review by legal counsel.

Form DA-146 may still be submitted for any agreement in which the agency believes it to be in their best interest. The Division of Accounts and Reports will update Policy and Procedure Manual Filing No. 10,107 to reflect this change.