Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:  June 18, 2003
SUBJECT: Expenditure Sub-object Codes for Fees to State Treasurer's Office
EFFECTIVE DATE:   July 1, 2003
A & R CONTACT: Pam Karns
Mike Lovich
(785) 296-2660
(785) 296-2131
Martin Eckhardt   (785) 296-2661   (martin.eckhardt@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Establishment of additional expenditure sub-object codes to record fees paid to the State Treasurer's Office.

State general funding was not appropriated for the State Treasurer's Office for fiscal year 2004. In its place Senate Substitute for House Bill No. 2444, 65, authorizes the State Treasurer to charge fees in order to be reimbursed for services provided. In order to meet the cost accounting needs related to these fees and the statewide cost allocation plan requirements under the federal Office of Management and Budget Information Circular A-87 guidelines, four new expenditure sub-object codes are being established under the category "Fees-Other Services" as follows:

2692     Bank Fees Charged by Contractor Banks: Reimbursement to the State Treasurer for fees charged by contractor banks. This is a direct pass through cost.
2693 SOKI3+ Development and Maintenance Fees: Reimbursement to the State Treasurer for the development and maintenance of the State of Kansas Interactive Internet Interfund System.
2694 Non-Payroll Warrant/Electronic Fund Transfer (EFT) Fees - Operating Charge: Reimbursement to the State Treasurer for Non-Payroll Warrant/EFT services provided that represent the basic operating cost which is limited to costs defined by federal cost reimbursement regulations. This is commonly known as the federal reimbursement rate on federal grant claims.
2695 Non-Payroll Warrant/Electronic Fund Transfer (EFT) Fees - Capital Charge: Reimbursement to the State Treasurer for Non-Payroll Warrant/EFT services provided for that portion representing other costs which are not allowable under federal cost reimbursement regulations. These costs are not chargeable against federal funds and must be paid solely from state funds.

Please Note: During FY 2004, 50% of the Non-Payroll Warrant/Electronic Fund Transfer (EFT) Fees will be federally allowable (ESO 2694) and 50% will be federally unallowable (ESO 2695).

The State Treasurer's Office FY 2004 Estimated Fee Schedule may be accessed at; http://www.interfunds.state.ks.us/help/treas_billing_info.pdf. Questions regarding these fees should be directed to Peggy Hanna at the State Treasurer's Office by e-mail address, peggy@treasurer.state.ks.us, or by phone at (785) 296-5464.

These additional expenditure sub-object codes will be reflected in the Uniform Expenditure Classification of Expenditure Sub-object Codes filing (PPM No. 7,002) on the Division of Accounts and Reports web site http://www.da.ks.gov/ar/ppm/.