Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:     July 2, 2004
SUBJECT: Changes to STARS Payment Advices Required by HB 2675
EFFECTIVE DATE:   July 6, 2004
A & R CONTACT: Randy Kennedy (785) 296-2125    (randy.kennedy@da.state.ks.us)
Leroy Charbonneau    (785) 296-2255 (leroy.charbonneau@da.state.ks.us)
Shirley Gilchrist (785) 296-2882 (shirley.gilchrist@da.state.ks.us)
Mark Handshy (785) 296-7021 (mark.handshy@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Changes made to STARS Payment Advices to reduce the potential for identity theft.

Section 88(p) of HB 2675, 2004 Legislative Session, includes a proviso limiting information printed on pay advices to reduce the potential for identity theft. The proviso only applies to pay advices printed by the Division of Accounts and Reports for payments made by electronic funds transfer (EFT) to state officers or employees or to individuals. Specifically, the division is to take action so the "personal identification information and payment transaction information is obscured redacted, or omitted."

The proviso impacts the pay advices created for EFT payments made through STARS. Even though the proviso is written to apply to EFT payments to state officers and employees and to individuals, modifications to the STARS pay advices must apply to all EFT payments, regardless of the vendor type, and for all agencies.

As a result of an agency survey sent earlier this spring, we will implement this proviso by making the following modifications to STARS pay advices:

  • Remove the vendor number (SSN or FEIN);
  • Remove the financial institution name; and
  • Replace all digits, except for the last four, in the bank account number with "X".

We will implement the modified pay advices with those printed in STARS on Tuesday, July 6, 2004.