Info Circ 05-p-024 - Increase in Parking Fees for Reserved Parking in Centre City Garage

Effective January 1, 2005, MBI, Inc. has increased its parking rates for all spaces leased from the City of Topeka. This rate increase impacts State of Kansas agencies with contracts for parking in the City Centre Garage. Payroll Services increased the parking fees for non-reserved spaces in December 2004. Unfortunately, Payroll Services was not informed until recently of MBI's increase to reserved parking spaces. The monthly parking rate for reserved spaces has increased from $66.00 a month to $68.00 a month. All employees who park in reserved spaces in the Centre City Garage under an agency agreement with MBI will see their parking deduction increase starting with the payroll period beginning February 13, 2005 and ending February 26, 2005, paid March 11, 2005.

The following parking deduction codes are effected by this increase: APKA57 and PPKA57 (used by the Department of Agriculture), APKA58 and PPKA58 (used by the Ethics Commission), APKA59 and PPKA59 (used by the Conservation Commission), APKA60 and PPKA60 (used by the Kansas Water Office), and APKA61 and PPKA61 (used by the Board of Technical Professions). The deduction amount for these codes will increase from $30.46 per bi-weekly pay period to $31.38 per bi-weekly pay period. Parking administrative fee code PKAD50 will increase from $2.33 per bi-weekly pay period to $2.40 per bi-weekly pay period.

The above noted deduction code changes have been entered in SHARP with a December 18, 2004 effective-dated row. Since notification of the parking rate increase was not received in time to implement the change effective with the December 30, 2004 paychecks, agencies have the following 3 options for collecting the amount due to MBI:

Process paycheck adjustments for each effected employee for each of the five payroll periods in which parking was under withheld (payroll period ending December 18, 2004; period ending January 1, 2005; period ending January 15; period ending January 29; and period ending February 12).
Collect the difference due directly from the employee and remit the amount owed to MBI. If the adjustment is not processed in SHARP, any adjustment for any other reason would also pick up the parking increase and could potentially create a refund situation.
Pay the amount owed to MBI from agency funds.

If using Option 1 to collect the amount owed, it is important for agencies to remember that only one paycheck adjustment per employee can be processed in any given SHARP off-cycle payroll. Furthermore, agencies will not be able to utilize Option 1 in the event a paycheck requiring adjustment has previously been adjusted for another reason. In these instances, agencies should select from Option 2 or 3 or submit a DA-180 to Payroll Services for processing. Questions related to processing adjustments in SHARP should be directed to Joyce Dickerson at joyce.dickerson@da.state.ks.us at telephone no. 785-296-3979.

The Division of Accounts and Reports, Payroll Systems Team will make the necessary updates to the SHARP payroll system to effect this change for all employees for whom SHARP calculates pay. Regents' institutions are responsible for ensuring that this change is made in their individual systems.

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