Kansas Department of Administration, Office of General Services
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Accounts and Reports
INFORMATIONAL CIRCULAR NO. 06-P-031 (Revises 06-P-007) 
DATE:  June 16, 2006
SUBJECT: Changes to July 2006 Payroll Processing Schedule
EFFECTIVE DATE:   Immediately
A & R CONTACT: Kathy Ogle     (785) 296-2290     (Kathy.Ogle@da.state.ks.us)
APPROVAL: director's signature
SUMMARY: Changes to July 2006 payroll processing schedule due to July 3, 2006 being designated as a state holiday.
As a result of Governor Sebelius declaring Monday, July 3, 2006 as an additional state holiday for 2006, the following changes have been made to the July payroll processing schedule:

Monday, July 3, 2006
The check issue date for the Run ‘B’ off-cycle for the payroll period ending June 17, 2006, run on June 28, 2006 will remain July 3, 2006 since this is not a banking holiday.

Wednesday, July 5, 2006
The Run ‘C’ off-cycle for the payroll period ending June 17, 2006 will be run on Wednesday, July 5, 2006 rather than Monday, July 3, 2006. The check issue date for this off-cycle will be moved from Thursday, July 6, 2006 to Friday, July 7, 2006.

On-cycle paysheets for the payroll period ending July 1, 2006 will be created on Wednesday, July 5, 2006 rather than Monday, July 3, 2006. This delay will continue to allow agencies one working day after the end of the pay period to enter job actions effective for the payroll period ending July 1, 2006 and to have the job changes reflected on the paysheets.

The first preliminary payroll calculation for the payroll period ending July 1, 2006 will be run Wednesday, July 5, 2006. All time and leave information must be entered into SHARP and the timesheet marked ‘OK to Process’ by 6:00 PM on July 5 in order for an employee to be processed in the first preliminary payroll calculation and have a calculated paycheck available for review on Thursday, July 6. Please note that there will only be two preliminary payroll calculations for the payroll period ending July 1, 2006.

Thursday, July 6, 2006
The second preliminary payroll calculation for the payroll period ending July 1, 2006 will be run Thursday, July 6, 2006.

Friday, July 7, 2006
The final payroll calculation and confirm for the payroll period ending July 1, 2006 will be run Friday, July 7, 2006. Regent’s on-cycle files for the payroll period ending July 1, 2006 will continue to be due to the Department of Administration by 6:00 a.m. on Friday, July 7, 2006.

Please make sure to note the above payroll processing dates and adjust your schedules accordingly.

RLM:JJM:kao

 

 

 

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900 SW Jackson, Room 351S, Topeka, KS 66612, 785/296-2311, arweb@da.ks.gov

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