Kansas Department of Administration, Office of General Services
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Accounts and Reports

INFORMATIONAL CIRCULAR NO. 07-P-008 (Supersedes 06-P-007) 
DATE:  October 12, 2006
SUBJECT: SHARP Bi-Weekly Payroll Schedule for 2007
EFFECTIVE DATE:   Calendar Year 2007
A & R CONTACT: Kathy Ogle     (785) 296-2290     (Kathy.Ogle@da.state.ks.us)
APPROVAL: director's signature
SUMMARY: SHARP On-cycle and Off-cycle Payroll Processing Schedules for 2007

Attached are the finalized SHARP bi-weekly on-cycle and off-cycle schedules for calendar year 2007.  The attached schedules provide important information regarding the critical payroll processing deadlines for each bi-weekly payroll period. Agency personnel responsible for payroll processing will need to ensure that all appropriate information is entered or submitted by the cutoff dates indicated on the schedules to ensure timely issuance of pay for their employees.

SHARP off-cycle payrolls will generally be processed each Monday and every other Wednesday night and will include all activity entered into SHARP since the last off-cycle payroll.  If a holiday occurs on a Monday or Wednesday, the off-cycle payroll will normally be rescheduled to occur on the following business day.  Payroll payments resulting from the first off-cycle for the payroll period (Run ‘A’) will be issued with the same paycheck/direct deposit date as the on-cycle pay date for the payroll period. Payroll payments resulting from the remaining off-cycles (Runs ‘B’ and ‘C’) will normally be dated three working days from the date the off-cycle is processed. SHARP agencies have until 6:00 p.m. on Mondays and every other Wednesday to enter adjustments and/or supplemental data into SHARP for processing in that night’s off-cycle payroll.   

Off-cycle payrolls for Regents’ institutions are also normally scheduled for each Monday and every other Wednesday night.  Regents’ institutions generally have until 5:00 p.m. on Fridays and every other Tuesday to submit off-cycle payroll interface files.  The Division of Accounts and Reports must approve all interface files for processing by 5:00 p.m. on the following Monday or every other Wednesday for the files to be processed in that night’s off-cycle payroll.   Regents’ off-cycle payrolls will be issued with the same check/advice date as the SHARP off-cycle processed the same night.

IMPORTANT NOTE:  Due to the SHARP v8.9 upgrade scheduled to occur in June 2007, changes to the attached processing schedules may need to occur in order to accommodate the actual conversion to v8.9.  If changes to the schedule are needed, an informational circular will be issued which includes the revised processing dates and a message will be distributed to subscribers of the SHARP listserve announcing the revised dates.


Attachment: Bi-Weekly Payroll Schedule for Calendar Year 2007 (pdf)