Friday, November 10, 2006 (Veterans' Day), Thursday, November 23, 2006 and Friday,
November 24, 2006 (Thanksgiving Holiday) are designated holidays for state service in
2006. Due to the holidays in November, variations have been made to the ‘normal’ payroll
processing schedule. Agencies are asked to note the payroll processing schedule
due dates, some of which are occurring on a different day of the week than normally scheduled.
Friday, November 3, 2006 Payday for the payroll period ending October 21, 2006. Time and leave interface agencies must have time and leave files for the period ending November 4, 2006 submitted to the Department of Administration for processing by 5:00 PM on November 3, 2006 (these files would normally be due Monday, November 6, 2006). Regents’ Run C off-cycle payroll files for the period ending October 21, 2006 must be received by the Department of Administration by 5:00 PM on November 3, 2006. Monday, November 6, 2006 Paysheets for the on-cycle payroll for the period ending November 4, 2006 will be created on Monday, November 6, 2006. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 6, 2006 in order to be reflected on the paysheets for this period. The first on-cycle preliminary pay calculation for the period ending November 4, 2006 will also occur November 6, 2006; therefore, all time and leave data should be entered into SHARP and designated ‘OK to process’ by 6:00 PM. The Run C off-cycle for the period ending October 21, 2006 will be processed November 6, 2006. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated November 9, 2006. Tuesday, November 7, 2006 Wednesday, November 8, 2006 Thursday, November 9, 2006 Final pay confirmation for the on-cycle payroll for the period ending November 4, 2006 will occur November 9, 2006. All employees’ time and leave records must be ‘OK to Process’ by 6:00 PM on November 9, 2006 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 9, 2006 in order to be reflected in the final paycheck created for the employee. Regents’ Run A off-cycle payroll files for the period ending November 4, 2006 must be received by the Department of Administration by 5:00 PM on November 9, 2006. Friday, November 10, 2006 Monday, November 13, 2006 Tuesday, November 14, 2006 Regents’ Run B off-cycle payroll files for the period ending November 4, 2006
must be received by the Department of Administration by 5:00 PM on November 14, 2006 in
order to be processed on Wednesday, November 15, 2006. Wednesday, November 15, 2006 Friday, November 17, 2006 Time and leave interface agencies must have time and leave files for the period ending November 18, 2006 submitted to the Department of Administration for processing by 5:00 PM on November 17, 2006 (these files would normally be due Monday, November 20, 2006). Regents’ Run C off-cycle payroll files for the period ending November 4, 2006 must be received by the Department of Administration by 5:00 PM on November 17, 2006. Monday, November 20, 2006 Paysheets for the on-cycle payroll for the period ending November 18, 2006 will be created on Monday, November 20, 2006. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 20, 2006 in order to be reflected on the paysheets for this period. The first on-cycle preliminary pay calculation for the period ending November 18, 2006 will also occur November 20, 2006; therefore, all time and leave data should be entered into SHARP and designated ‘OK to process’ by 6:00 PM. Please note that there will be only two SHARP on-cycle preliminary payroll calculations for the pay period ending November 18, 2006. The Run C off-cycle for the period ending November 4, 2006 will be processed November 20, 2006. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated November 27, 2006. Tuesday, November 21, 2006 Wednesday, November 22, 2006 Regents’ on-cycle payroll files for the period ending November 18, 2006 are due to the Department of Administration by 6:00 AM on November 22, 2006. Regents’ Run A off-cycle payroll files for the period ending November 18, 2006 must be received by the Department of Administration by 5:00 PM on November 22, 2006. Attached is a calendar for the month of November 2006, which highlights key payroll processing activity for the month. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular. Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://www.da.ks.gov/sharp/infolist.htm. RLM:JJM:kao Attachment: November 2006 Payroll Calendar
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