DATE |
ITEM |
April 22 |
Letter sent advising agencies to prepare Real Estate Encumbrance Renewals (affected agencies only). |
May 12
|
Letter sent requesting agencies to review outstanding encumbrances. |
June 2 |
Agencies may begin entering on-line DA-118 transactions. |
June 2 |
Annual review of housing, food service and other employee maintenance rates (DA-171). |
June 16 |
Preliminary fiscal year 2009 Central Chart of Accounts is available to agencies on the Accounts and Reports website http://da.ks.gov/ar/genacct/CoA/Default.htm. |
June 20 |
Informational Circular to all agencies regarding fiscal year rate changes in payroll deductions and contributions. The release of the Informational Circular is contingent upon publication of the budget indices for FY2009 by Division of the Budget. |
June 20 |
Regents establish Payroll Clearing Fund indexes in STARS for FY2009. |
June 22 |
Accounts and Reports, Payroll Services will insert a new row in the SHARP department budget tables effective dated June 15, 2008 which reflect a budget end date of June 14, 2009 and fiscal year of 2009. Agencies should refrain from entering any rows with an effective-date greater than or equal to June 15, 2008 until after the FY2009 insert has been completed. |
June 23 |
Process payroll off-cycle for Friday June 27 pay date. |
June 24 |
Fiscal year 2009 valid funds tape and valid PCA tape sent to State Treasurer. |
June 24 |
Process payroll encumbrances for Friday, June 27 on-cycle pay date (last FY2008 on-cycle), and payroll accounting transactions created for true EFT reversals and cancelled checks from the June 23 off-cycle with check date June 27, 2008. |
June 25 |
Last payroll off-cycle for fiscal year 2008. Review any outstanding checks and process paycheck reversals prior to June 25, 2008. Any checks issued in this off-cycle will be dated June 30, 2008 and charged to fiscal year 2008. Any supplementals or paycheck reversal/adjustment transactions entered after this date will be charged to fiscal year 2009. |
June 26 |
Process payroll accounting transactions created for true EFT reversals and cancelled checks and encumbrances from the June 25 off-cycle. |
June 27 |
Liquidate payroll encumbrances for the Monday, June 23 off-cycle check date of June 27, and the on-cycle pay date of June 27. |
June 30 |
First payroll off-cycle for FY 2009. Checks will be dated July 3. |
July 1 |
Process payroll accounting transactions created for true EFT reversals and cancelled checks from the June 30 off-cycle with check date of July 3. |
July 1 |
FY2009 appropriation transactions to be processed in nightly STARS batch cycle. |
July 1 |
FY2009 transactions accepted for processing; beginning of concurrent processing period for final fiscal year 2008 transactions. |
July 1 |
SOKI3+ system allows FY2009 transactions beginning at 8:00 A.M. |
July 2 |
On-line entry of STARS expenditures against BFY2009 appropriated and limited funds. |
July 3 |
Liquidate encumbrances for the June 30th off-cycle with check date of July 3. |
July 3 |
Final FY2008 credit card receipts and credit card clearing fund fees and charges (via Paymentech, American Express and Discover Card) are processed by the State Treasurer. All Paymentech, American Express and Discover Card transactions to this date are credited to FY2008. All Paymentech, American Express and Discover Card transactions after this date are credited to FY2009. |
July 3 |
Updates to payroll position pool definitions for FY2009 must be entered into SHARP by 6:00 P.M. in order to be reflected in the charges for the on-cycle paychecks dated July 11, 2008 (first on-cycle paychecks charged to FY2009). Updates should be entered with an effective date of June 16, 2008. |
July 7 |
DA-35 electronic files (prior period funding Payroll adjustments) must be received by 5:00 P.M. |
July 14 |
SOKI3+ receipt documents for FY2008 must be entered by 3:00 P.M for final fiscal year 2008 receipt transactions. |
July 14 |
Electronic transmission of FY2008 expenditure and encumbrance datasets to BDAS must occur by noon. Supporting batched documents must be received in the Central Accounting Services Section by 5:00 P.M. |
July 14 |
Central Accounting Services Section accepts final expenditure and DA-118 encumbrance batches by data set from agencies for FY2008 until 5:00 P.M. No firm encumbrances are allowed for State General Fund. |
July 14 |
Agencies entering STARS payment vouchers on-line (not dataset) must have final documents for FY2008 entered by 5:00 P.M. |
July 14 |
SOKI3+ journal voucher and interfund voucher documents for FY2008 must be entered by 11:59 P.M. |
July 15 |
Agencies entering payment vouchers on-line (not dataset) in STARS with a June effective date must have paper documents into the Central Accounting Services Section by 12:00 noon to avoid transactions being deleted from STARS. Vouchers processed under delegated audit authority should be released by the agency by 12:00 noon. |
July 15 |
SOKI3+ closed to agency users 7:00 A.M. to 3:30 P.M. (JV, IFV and Order Modules) |
July 15 |
SOKI3+ open for FY2009 receipts. |
July 15 |
Final FY2008 SOKI3+ upload to STARS. |
July 15 |
SOKI3+ open for all FY2009 transactions at 3:30 P.M. |
July 16 |
Agencies may enter DA-118's on-line (not dataset) until 5:00 P.M. No firm encumbrances are allowed for State General Fund. |
July 17 |
Agencies entering DA-118's on-line (not dataset) must have paper documents delivered to the Central Accounting Services Section by 12:00 noon to avoid transactions being deleted from STARS. |
July 18 |
Final processing of June 2008 transactions expected; end of the concurrent processing period (STARS will be open to Central Accounting Services staff only). |
July 21 |
Begin year end closing cycles and processing for monthly and annual reports and statements, processing of closing and opening entries and preparation of opening and closing transaction reports. (STARS available to Central Accounting Services staff only between closing cycles). |
July 23 |
June 2008 monthly STARS reports expected to be mailed to agencies. |
July 23 |
Resume processing of July 2008 (FY2009) transactions. STARS re-opens. |
July 24 |
FY2008 closing reports and FY2009 opening reports expected to be mailed to agencies. |
August 29 |
Forms DA-82, Certification of Inventory and DA-87, Annual Capital Asset Reporting and updates to the Master List of Real Property are due in Accounts and Reports. |