Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:  November 7, 2007
SUBJECT: Addition of Earnings Code ‘BOL’ for December Bonus
EFFECTIVE DATE:   November 18, 2007
A & R CONTACT: Nancy Ruoff    (785) 296-5369  (nancy.ruoff@da.ks.gov)
APPROVAL: Kent E. Olson
SUMMARY: Addition of Earnings Code ‘BOL’

Executive Directive 07-376 authorized a bonus of $860 to be paid on December 14, 2007 to eligible employees based on the guidelines stated in the Executive Directive. Specific detail regarding employee eligibility can be found in the August 20, 2007 Memorandum from the Division of Personnel Services titled “December 14, 2007 Bonus” located at http://www.da.ks.gov/ps/subject/arc/memos/

To administer the December 14, 2007 bonus, a new earnings code will be established in the SHARP system effective November 18, 2007. The following earnings code is to be used for the pay period beginning November 18, 2007 through December 1, 2007 paid December 14, 2007.

Earnings Code               Description                   Short Description         Effective Date

     BOL               Bonus-Legislature Authorized               Bonus                     11/18/2007

Programming will default the earnings code BOL with an amount of $860 (or a prorated amount based on the employee’s Full Time Equivalency [FTE]) into eligible employee timesheets for the pay period ending 12/1/07. In addition, coding is being developed to automatically calculate and default overtime differential pay due, using earnings code ‘BSO’ OT-Differential Pay 12/14/2007, for those employees who recorded overtime from 6/17/07 through 11/17/07. The default of the BOL and any applicable BSO earnings is scheduled to occur the evening of December 2, 2007.

The Division of Accounts and Reports, Payroll Systems Team, is responsible for adding this new earnings code in the SHARP system. Regents’ institutions are responsible for implementing the new earnings code in their payroll systems.