For Plan Year 2009, the Health Care Commission approved the addition of two new Health Savings Account (HSA) benefit options for each employee participating through the State of Kansas health insurance program in a Qualified High Deductible Health Plan (QHDHP) and making the required employee contribution to a Health Savings Account. In addition to the current QHDHP offered through Coventry Healthcare, employees will be eligible to enroll in a QHDHP offered through Preferred Health Systems and United Healthcare. American Chartered Bank is the custodian for United Healthcare participants and HealthEquity is the custodian for Preferred Health Systems participants. For all three QHDHP benefit options, the HSA annual employer contribution amounts for full-time employees will be $900 for single coverage and $1350 for dependent coverage. For part-time employees, they will be $675 for single coverage and $1012.56 for dependent coverage. For all employees except 9-month paid employees at Regents Institutions, the agency GHI composite rate cost for the QHDHP benefit options will be reduced by the amount of the HSA employer contribution and the HSA employer contribution will be added as a flat employer contribution to the HSA benefit setup tables in SHARP. Both GHI and HSA employer contributions will be charged to Object Code 1950. For 9-month paid Regent employees (16 deductions), the HSA employer contribution cost will be paid by the agency in addition to the full agency GHI composite rate cost. Regent agencies will then request a journal voucher reimbursement of the amount of their agency HSA employer contributions from the Kansas Health Policy Authority on a monthly, quarterly, or annual basis. To accommodate the new HSA plans, new deduction codes will be added in SHARP effective for the payroll period beginning December 14 and ending December 27, 2008, paid January 9, 2009. The new deduction codes for Preferred Health Systems are: All employees except Regent 9-month:
Regent 9-month (16deductions):
The Division of Accounts and Reports, Payroll Services Section will remit the employee and employer monies to HealthEquity for all agencies. The new deduction codes for United Healthcare are: All employees except Regent 9-month:
Regent 9-month (16deductions):
The Division of Accounts and Reports, Payroll Services Section will remit the employee and employer monies to American Chartered Bank for all agencies. The KPAYHSA2 remittance report for all three Health Savings Accounts is available in the agency MVS directories. Effective 12/14/08, the following additions to the Fund/Index combination will be completed for the Department of Administration clearing fund for the new Health Savings Account Deductions:
In addition, index code 9666 has been added to the STARS system for United Healthcare and index code 9667 has been added to the STARS system for Preferred Health Systems for each of the Regent’s Payroll Funds (98XX) to record the receipt of the new HSA options’ employer contribution by the individual Regent’s institutions. Attached is an updated copy of the “Index Codes for Agency and DOA Clearing Funds”. This document has been updated for the changes noted above and replaces the document issued with Informational Circular 08-P-031 dated May 7, 2008. NEW CARRIER/PLAN ADDITIONS For Plan Year 2009, the Health Care Commission approved United Healthcare as a new medical provider. Employees are eligible to enroll in United Healthcare for Plan A, Plan B and the QHDP. In addition, employees are eligible to enroll in the new QHDP now offered by Preferred Health Systems. Effective 12/14/08, the following additions to the Fund/Index combination will be completed for the Department of Administration clearing fund for the new carrier and plans:
The attached document “Index Codes for Agency and DOA Clearing Funds” has also been updated for the new index codes noted above. In addition, new deduction codes will be added in SHARP effective for the payroll period beginning December 14 and ending December 27, 2008, paid January 9, 2009. Attached is document “Deduction Codes for Group Health Insurance Plan Year 2009” showing the deduction codes established in SHARP for the new carrier and plans. NON-TOBACCO USER DISCOUNT For Plan Year 2009, the Health Care Commission approved a $ 20.00 per pay period non-tobacco user discount for all medical plans. Employees must complete a tobacco certification during Open Enrollment to receive the discount. To implement this discount, new deduction codes will be added in SHARP effective for the payroll period beginning December 14 and ending December 27, 2008, paid January 9, 2009. Attached is document “Deduction Codes for Group Health Insurance Plan Year 2009” showing the new deduction codes established for the non-tobacco user discount. The Division of Accounts and Reports, Payroll Systems Team will make changes to the SHARP payroll system to implement the new Health Savings Account benefit options, new Carrier/Plans deduction codes and the new deduction codes for the Non-Tobacco User discount. Regent’s institutions are responsible for ensuring that the new Health Savings Account benefit options, new Carrier/Plan deduction codes and the new deduction codes for the Non-Tobacco User discount are available in their individual systems. In addition, Regent’s institutions should be prepared to test their benefits interface and payroll files for the new deductions by November 1, 2008. KEO:NTR:ewb Index Codes for Agency and DOA Clearing Funds Deduction Codes for Group Health Insurance Plan Year 2009
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