Kansas Department of Administration, Office of General Services
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Accounts and Reports

INFORMATIONAL CIRCULAR NO. 09-P-019 Supersedes 08-P-023
DATE:  January 9, 2009
SUBJECT: 2009 W-2 Production Report Schedule
EFFECTIVE DATE:   Immediately
A & R CONTACT: Sunni Zentner (785) 296-7058 (Sunni.Zentner@da.ks.gov)
APPROVAL: Kent Olson

2009 W-2 Production Report Schedule

In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2009 W-2 production reports will be produced throughout the calendar year. By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed. The following is a list of the dates the 2009 W-2 production reports are scheduled to be generated:

Friday, February 20, 2009
Friday, March 20, 2009
Friday, April 17, 2009
Friday, May 15, 2009
Friday, June 12, 2009
Friday, July 10, 2009
Friday, August 7, 2009
Friday, September 4, 2009
Friday, October 2, 2009
Friday, October 30, 2009
Friday, November 13, 2009
Wednesday, November 25, 2009
Wednesday, December 9, 2009
Monday, December 14, 2009
Monday, December 21, 2009
Monday, December 28, 2009
Wednesday, December 30, 2009 - Tentative Final Load

Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency mailbox on the MVS on the first working day following the above listed scheduled dates. Errors appearing on TAX910ER for SHARP agencies will be monitored and corrected by Accounts and Reports. Regent’s institutions are responsible for monitoring and correcting their own errors in a timely manner. No action is required by the agency on the KTXPR55. Once the W-2’s for 2009 are complete, a final KTXPR55 report will be generated for each agency’s information and review.
In addition, the Regent’s institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely. It will continue to be the Regent’s responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.